Reception/Administrative Assistant

Job Title: Reception Administrative Assistant

Location: Churchgate, Mumbai, India

Job Type: Full-time Experience

Required: 3 - 5 years

Work Timing: 12:00pm - 9:00pm

About INHABITR:

Inhabitr is a furniture B2B focused company that offers affordable and flexible furniture solutions for commercial customers in the Hospitality and Multifamily apartment markets. Its mission is to make it easier and more affordable for people to furnish their hotels and apartment buildings using technology and global sourcing. They offer a wide range of high-quality furniture options, including casegoods, sofas, chairs, beds, dining sets, and lighting among others. In addition, Inhabitr coordinates delivery and installation of furniture. Visit us at www.inhabitr.ai to learn more.

Job Summary: We are seeking a proactive, well-organized, and personable Receptionist / Administrative Assistant to manage our front desk operations and provide administrative support to the team. The ideal candidate will be the first point of contact for visitors and clients, ensuring a welcoming environment while handling a variety of administrative tasks efficiently.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, meeting rooms, and common spaces in a neat and organized manner.
• Handle incoming and outgoing correspondence (emails, letters, couriers).
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain office supplies inventory and place orders when necessary.
• Assist with document preparation, data entry, and filing (electronic and physical).
• Support the HR and Admin teams in day-to-day operations.
• Coordinate travel arrangements and accommodations for staff, if required.
• Manage and update contact lists, internal directories, and other records.
• Perform other administrative duties as assigned.

Requirements:

• Bachelor’s degree or equivalent preferred required.
• Proven work experience as a receptionist, front desk representative, or administrative assistant.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask, prioritize and manage time effectively.
• Professional appearance and demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude, customer service orientation, and problem-solving skills.
• Knowledge of office equipment (printers, scanners, etc.)

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹450,000.00 per year

Benefits:

• Food provided
• Health insurance
• Provident Fund

Language:

• English (Required)

Work Location: In person