Purchasing Assistant

The Purchase Assistant is accountable for supporting the procurement activities carried out within the organization. Your role involves managing supplier relationships, ensuring the timely and cost-effective procurement of goods and services, and maintaining accurate records of all transactions. Collaborating closely with the Purchasing Manager & Finance, you will contribute to ensuring the smooth and efficient operations of the purchasing department. You will specifically handle the back-end operations of the F&B department of Missan Group of Companies. Key Responsibilities: Procurement Support: Assist in sourcing suppliers, obtaining quotations, and preparing purchase orders for goods and services as per the company's requirements. Supplier Management: Maintain strong relationships with suppliers, negotiate prices, terms, and conditions, and ensure timely delivery of materials. Order Tracking: Monitor the status of purchase orders and follow up with suppliers to ensure timely delivery, resolving any issues related to delays or discrepancies. Inventory Management: Assist in managing inventory levels to prevent shortages or overstocking, coordinating with the warehouse or relevant departments. Support: Provide support to the front-end team in conducting inventory, recipe, and reports in the POS system from the back-end. Documentation and Record Keeping: Maintain accurate and up-to-date records of purchase orders, supplier contracts, invoices, and other relevant documents. Cost Analysis: Assist in evaluating and comparing costs of products and services to ensure that purchases are cost-effective and within budget. Coordination with Departments: Liaise with various departments to understand their purchasing needs and ensure that all purchases align with the company's requirements. Compliance: Ensure all procurement activities adhere to company policies, industry regulations, and best practices. Vendor Performance Evaluation: Participate in assessing supplier performance in terms of quality, delivery times, and pricing, and provide recommendations for improvements. Assist in Reporting: Provide assistance in generating reports related to purchase activities, spending, and savings for review by management. Qualifications: Education: A Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred. Experience: 1-3 years of experience in procurement, purchasing, or a similar role. Skills: - Strong negotiation and communication skills. - Proficiency in MS Office and POS. - Excellent organizational skills and attention to detail. - Ability to handle multiple tasks and meet deadlines. - Familiarity with supply chain procedures and inventory management of F&B.,