Purchasing Assistant (construction industry)

Job Title: Purchase Assistant(only construction industry)

Department: Purchase / Procurement

Reporting To: Purchase Manager / HOD

Experience - 3yrs min

Budget - 35k

Job Purpose:

To support the purchase department by sourcing vendors, handling quotations, coordinating with internal teams and suppliers, and ensuring smooth procurement processes while maintaining compliance with approvals and company policies.

Key Responsibilities:

Vendor Sourcing & Management

Identify and evaluate new vendors/suppliers for quality, reliability, and cost-effectiveness.

Maintain and update vendor database regularly.

Quotation & Negotiation

Collect and compare quotations from different vendors.

Assist in negotiating payment terms, delivery timelines, and pricing.

Purchase Process Support

Prepare comparative statements for vendor selection.

Coordinate with internal teams (accounts, operations, etc.) for requirement finalization.

Payment & Documentation

Discuss and follow up on agreed payment terms with vendors.

Ensure timely submission of bills, invoices, and required documents to accounts.

Coordination & Approvals

Liaise between vendors and internal teams for smooth execution of purchase orders.

Take approvals from HOD and management before finalizing orders.

General Support

Assist in maintaining proper purchase records and files.

Ensure compliance with company policies and procurement guidelines.

Key Skills Required:

Good communication and negotiation skills

Basic knowledge of procurement and vendor management

MS Office (Excel, Word, Email handling)

Attention to detail and ability to multitask

Qualification & Experience:

Graduate 

3 years of experience in purchase/procurement only from construction industry