Purchasing and Store Executive

The opening is for the role of Purchasing and Store Executive (depending on candidate profile & experience) at Umed Bhawan Palace, Kotah – a heritage hotel in Kota, Rajasthan, India.

About the Property

Umed Bhawan Palace, Kotah is a heritage hotel owned and operated by the Royal Family of Kotah. The property was operated by ITC Hotels (under the WelcomHeritage brand) up to March 2022.

The Palace was completed in 1904 in the Indo-Saracenic style by HH Maharao Umed Singh II, designed and built by the celebrated architect Sir Samuel Swinton Jacob. It is surrounded by greenery – making it an oasis of calm within the confines of the city, while still being very centrally located. Umed Bhawan Palace currently has 32 spacious rooms and suites, a restaurant, a bar, multiple banquet halls.

Kota is a ~5.5-hour drive from Delhi, ~3.5-hour drive from Jaipur & Udaipur, and is extremely well connected by rail.

Prerequisites (Qualifications, Experience, Skills & Traits Required)

• Graduate or diploma in business studies, or equivalent degree in purchasing and supply
• Minimum 4-years’ work experience at a reputed hotel or other hospitality business
• High ethical standards along with the ability to prevent any discrepancies in payments, cash management, etc.
• Great negotiating and closing skills required, along with high-level mathematical and quantitative skills
• Excellent MS Office & Computer skills (especially MS Excel and MS Word), ability to work with hotel operating software, administrative and managerial responsibilities
• Fluent in English & Hindi: Highly effective oral and written skills

Key Tasks & Responsibilities

• Implement sound purchasing policies, systems and procedures in accordance with Company standards
• Monitor vendors for quality, service and price through standard purchasing specifications
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, with a minimum of three independent genuine quotations for items costing more than a certain amount (as per the company policy) from different suppliers
• Establish contracts to ensure reduced pricing for all operating areas of the hotel
• Ability to evaluate legal and business risks and ramifications of proposed contractual terms
• Receive market list from the Executive Chef on a daily basis and arranges for their daily delivery
• Ensure systematic raising of requests and issuing of purchase orders with appropriate authorization / approvals from HODs, senior management, or directors (as per company policy)
• Ability to research, identify, and compare new products and services for the hotel in the market
• Implement an organized process to maintain optimal storeroom inventory levels; obtaining written approval for established Minimum / Maximum stock levels by the Financial Controller and General Manager
• Approve all additional requests for new storeroom items and re-order requests while checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels
• Maintain a first-in first-out policy, ensure validity of items available, force issue obsolete items and follow-up on action taken for disposal
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests)
• Conduct spot checks for proper maintenance of storeroom requests, quantities requested and used, signatures on receipt of items, entered system quotations, period validity quotes locked by, etc.
• Liaison with and ensure smooth working across all hotel departments
• Maintain all documents, files and listings up-to-date and performs his duties in the most efficient manner.

Job Type: Full-time

Benefits:

• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Kota, Rajasthan: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Purchasing: 2 years (Required)
• Hotel management: 1 year (Preferred)

Language:

• English (Required)
• Hindi (Required)