Purchase Order and Bills Clerk

Role: Purchase Order and Contractor Bills Clerk

Location: Belagavi, Karnataka

This role is pivotal in ensuring smooth procurement and contractor billing processes. The clerk acts as the bridge between procurement, accounts, and project execution teams, maintaining accuracy, compliance, and timely documentation.

Key Responsibilities

1. Purchase Order (PO) Management

• Track PO status—dispatch, acknowledgment, delivery timelines, and amendments.
• Maintain a digital and physical repository of all POs for audit and reference.

2. Contractor Bill Processing

• Receive and scrutinize contractor bills for accuracy, completeness, and compliance with work orders or contracts.
• Coordinate with Quantity Surveyor/Project managers for bill certification.
• Apply deductions as per contract terms (e.g., retention, advances, penalties).
• Forward certified bills to accounts/Head office for timely payment processing.
• Track Bills status—dispatch, acknowledgment, delivery timelines

3. Documentation & Record-Keeping

• Maintain logs of POs, work orders, and contractor bills with status updates.
• Ensure all supporting documents (e.g., delivery challans, work completion certificates, tax invoices) are attached.
• Archive records systematically for audits and MIS reporting.

4. Coordination & Communication

• Liaise with vendors, contractors, and internal departments (procurement, accounts, project teams).
• Resolve discrepancies in POs, invoices, or work certifications.
• Follow up on pending approvals, clarifications, or missing documentation.

5. Compliance & Controls

• Ensure adherence to company policies, tax norms (GST, TDS), and statutory requirements.
• Flag any deviations or irregularities in billing or procurement processes.
• Support internal and external audits with required documentation.

6. Skills & Tools Required

• Knowledge in ERP systems .
• Strong Excel and documentation skills.
• Attention to detail and numerical accuracy.
• Basic understanding of taxation and commercial terms (GST, TDS, retention, etc.).
• Good communication and coordination abilities.

7. Qualification

• Preferred graduate
• 1-3 years of experience in similar role from construction background

8. Benefits

• Bachelor accommodation with food
• Medical and Accidental Insurance
• Provident Fund

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Application Question(s):

• How many years of experience as PO and Bills clerk in Construction Industry?
• Are you interested for Belagavi, Karnataka location?
• Your Current Salary Per Month?
• Your Expected Salary Per Month?
• What is your notice period with your current employer?

Work Location: In person