Purchase Order - Advisor

Role & responsibilities

functional environment: randstad uks mid-office team is the critical control point responsible for the financial integrity, compliance, and accurate maintenance of all existing purchase orders (pos). the primary focus is proactive data quality and tracking to ensure a seamless downstream payment process and mitigate invoice query risk. primary purpose: to provide a first-class, compliant purchase-to-pay (p2p) control service by ensuring the timely validation, correct maintenance, and accurate tracking of all existing purchase orders (pos) within the system, driving data quality to prevent future invoice discrepancies.

Preferred candidate profile

po validation, maintenance, and tracking (core focus)

validation: review and validate all incoming purchase orders against established compliance criteria, procurement policies, and the financial authority matrix. system updates & maintenance: proactively manage the po lifecycle by accurately updating, amending, or modifying existing pos (including changes to value, quantity, delivery dates, or gl coding) based on official requests from internal/external stakeholders. tracking and chase: track the status of purchase orders from submission through to final closure. actively chase requisitioners to ensure all required documentation (e.g., contracts, justifications) is attached and complete. po burndown process: closely monitor and manage the po burndown rate to track committed spend depletion and facilitate the timely closure, reduction, or extension of aged or completed orders, ensuring financial commitments are accurate. data integrity: responsible for ensuring the accuracy and completeness of all po data in the system, maintaining the integrity of the p2p platform to support accurate financial reporting. client and invoice control client on-boarding liaison: liaise closely with the client on-boarding team to ensure that any new client setup accurately reflects the correct po requirements updated in the system as per the legal contract. invoice query prevention: proactively review po data against invoices processed to identify and correct system errors or data deficiencies that could lead to an invoice query.