Purchase Executive

Job Purpose:

To ensure effective planning, procurement, and availability of raw materials, components, and consumables required for submersible motor manufacturing. The role involves demand forecasting, vendor management, cost optimization, and ensuring timely availability of quality materials to support uninterrupted production and customer deliveries.

Key Responsibilities:

1. Planning:

• Develop and maintain production plans in alignment with sales forecasts and customer orders.
• Monitor material requirements through

  MRP (Material Requirement Planning)

  and ensure timely availability of items.
• Optimize inventory levels to balance cost, working capital, and production continuity.
• Coordinate with production, design, and quality teams to plan for new product launches or engineering changes.
• Track actual production vs. plan and highlight deviations with corrective actions.

2. Procurement & Sourcing:

• Identify, evaluate, and develop reliable suppliers for raw materials (copper wires, stamping, lamination, bearings, shafts, castings, fasteners, cables, etc.) used in submersible motor manufacturing.
• Negotiate with vendors for cost, delivery timelines, payment terms, and quality.
• Release purchase orders (POs) in line with production requirements and follow up for on-time delivery.
• Manage imports (if applicable) for specialized components, ensuring compliance with customs and logistics regulations.
• Ensure adherence to quality standards while sourcing cost-effective alternatives.

3. Inventory & Cost Control:

• Monitor stock levels (raw materials, bought-out components, consumables) and initiate replenishment actions.
• Implement inventory control techniques such as

  ABC/XYZ analysis, EOQ, JIT

  .
• Drive cost reduction initiatives through alternate sourcing, vendor consolidation, and long-term agreements.
• Maintain accurate records in ERP (SAP / Oracle / MS Dynamics or equivalent).

4. Vendor Development & Management:

• Develop a strong vendor base for critical and long lead-time items.
• Conduct vendor audits along with the quality team to ensure compliance with technical and quality standards.
• Build long-term partnerships with strategic suppliers.
• Track vendor performance on delivery, quality, and cost.

5. Coordination & Reporting:

• Work closely with production, stores, accounts, and quality teams for smooth material flow.
• Prepare periodic MIS reports on procurement status, inventory health, supplier performance, and cost savings.
• Support management in strategic decision-making by providing data-driven insights.

Key Skills & Competencies:

• Strong knowledge of

  procurement processes, vendor management, and supply chain planning

  .
• Familiarity with raw materials and components specific to

  submersible motor manufacturing

  .
• Proficiency in

  ERP systems (SAP / Oracle / Microsoft Dynamics / Tally ERP, etc.)

  .
• Analytical and negotiation skills.
• Knowledge of

  inventory control techniques

  .
• Good communication and coordination skills across departments.
• Ability to handle pressure and meet timelines.

Qualifications & Experience:

• B.E./B.Tech

  in Mechanical / Electrical / Production Engineering (preferred).

• 3 - 6 years

  of experience in planning and purchase function, preferably in

  motor, pump, or electrical equipment manufacturing industry

  .
• Exposure to vendor development and supplier audits is an added advantage.