Purchase Executive

Key Responsibilities:

1. Purchase Planning & Requirement Analysis

• Coordinate with the Production, Planning, and Stores departments to understand daily/weekly paper requirements.
• Prepare material requirement sheets based on job cards, production schedules, and consumption trends.
• Maintain reorder levels and ensure no stock-out situation occurs.

2. Vendor Management

• Identify and develop reliable paper suppliers and mills for regular procurement.
• Obtain quotations, negotiate rates, and finalize purchase orders ensuring best quality and price.
• Maintain updated vendor database with price lists, credit terms, and delivery performance records.

3. Procurement & Documentation

• Raise purchase orders (POs) in ERP or manual system and get proper approvals.
• Track order status, delivery timelines, and coordinate with transporters for timely material receipt.
• Ensure all paper received is as per specification and quality standards.

4. Cost Control & Budgeting

• Continuously monitor market rates and suggest cost-saving opportunities.
• Prepare monthly purchase cost reports and variance analysis.
• Work closely with accounts for vendor payment follow-ups and GRN (Goods Receipt Note) matching.

5. Inventory & Quality Coordination

• Coordinate with stores for physical stock verification and maintain minimum/maximum stock levels.
• Work with Quality Department to handle rejection, replacement, or claim processes.

6. Compliance & Record Maintenance

• Maintain all purchase records, bills, and supplier correspondence properly.
• Ensure adherence to company procurement policies and audit requirements.

Key Skills & Competencies:

• Strong knowledge of different grades of paper & board used in packaging.
• Good negotiation and communication skills.
• Basic understanding of inventory management and costing.
• Proficiency in MS Excel / ERP software.
• Analytical thinking and supplier relationship management.

Qualification & Experience:

• Education: Graduate in Commerce / Business Administration / Supply Chain Management.
• Experience: 2–5 years in paper procurement or printing & packaging industry.
• Preferred: Experience in dealing with paper mills, dealers, and transport coordination.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Provident Fund

Work Location: In person