project manager (FIRE & SAFETY)

JOB ROLE-:PROJECT MANAGER (FIRE & SAFETY)

Role Objective:

To establish, monitor, and improve operational systems by formulating work culture policies, engaging with teams, managing timelines, and ensuring high-quality client coordination and reporting.

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Step 1: Understand Work Culture, Current Operations & Orders

• Conduct detailed observation and discussions with all departments (site teams, admin, accounts, etc.).
• Understand the current workflow, reporting structure, and hierarchy.
• Review ongoing and upcoming client orders/contracts, including scope, deadlines, and special requirements.
• Identify bottlenecks, communication gaps, and overlapping responsibilities.

Deliverables:

• Internal audit summary (current state of operations)
• List of pain points and inefficiencies
• Work culture insight report

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Step 2: Formulate Operational & Conduct Policies

• Draft clear, concise internal policies after consulting with management and key teams.
• Attendance & Leave
• Site reporting & safety compliance
• Time tracking
• Communication hierarchy
• Travel & conduct
• Create a behavior & decorum guideline (e.g., punctuality, site behavior, internal ethics).

Deliverables:

• Employee Handbook (Drafted with inputs)
• Policy documents for approvals
• Induction session material

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Step 3: Define Team-Wise Tasks & Responsibilities

• Meet each department/team (e.g., technicians, fire safety engineers, purchase, admin).
• Create responsibility charts for every team and individual, with KPIs.
• Help employees clearly understand “what they’re accountable for.”

Deliverables:

• Team Task Matrix
• Individual Responsibility Sheets
• Role-wise KPIs

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Step 4: Create Detailed Task Lists With Timeframes

• Break down every ongoing and upcoming project into sub-tasks with deadlines.
• Assign ownership to individuals or sub-teams.
• Develop a master Task Tracker using Excel, Google Sheets, or project software.

Deliverables:

• Master Task Sheet (with deadlines, owners, dependencies)
• Project Timeline Board (Gantt chart, calendar, or whiteboard)
• Daily/Weekly check-in plan

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Step 5: Implement Reward & Penalty System for Timelines

• Work with HR/management to introduce transparent policies:
• Rewards: Bonuses, gift vouchers, off-days, recognition for on-time or early completion.
• Penalties: Escalations, written warnings, reduced appraisal scores for repeated delays.
• Share policy in advance and take written acknowledgment.

Deliverables:

• Reward & Penalty Policy Document
• Monthly Performance Report Template
• Acknowledgement log from employees

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Step 6: Daily Coordination & Team Support

• Conduct brief morning huddles (15–20 min) for priority updates.
• Ensure field and office teams have what they need (manpower, tools, travel, permissions).
• Address any daily delays or breakdowns immediately.

Deliverables:

• Daily Huddle Summary Sheet
• Issue Escalation Register
• Site Status Update Tracker

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Step 7: Travel, Attendance & Leave Coordination

• Maintain central log for all team movements across sites.
• Monitor leave and attendance daily, coordinate substitutes when needed.
• Ensure travel logistics are smooth (tickets, stays, allowances).

Deliverables:

• Travel Calendar (weekly/monthly)
• Leave Register
• Reimbursement Log

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Step 8: Internal & Client Communication

• Keep internal updates flowing between teams via email/WhatsApp groups.
• Share timely status updates with clients (photos, % of completion, upcoming milestones).
• Attend client calls and ensure feedback is implemented.

Deliverables:

• Client Communication Log
• Weekly Client Update Reports
• Internal Team Meeting Minutes

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person