Project Assistant

Job Title: Project Assistant / Project Operations Assistant

Location:

Experience:

Employment Type:

Role Summary

highly organized and proactive Project Assistant

non-technical role

central point of communication

Key Responsibilities

Project Coordination & Communication

• Act as the

  single point of coordination

  between internal teams, external stakeholders, and vendors
• Communicate project updates, reminders, and follow-ups via email and calls
• Ensure smooth information flow across all parties involved in the project

Task Tracking & Follow-ups

• Maintain task trackers, action item lists, and project schedules
• Follow up with team members and vendors to ensure timely completion of tasks
• Identify delays or risks and escalate them to the Project Manager proactively

Meeting & Calendar Management

• Schedule meetings, calls, and reviews
• Prepare meeting agendas and take

  Minutes of Meeting (MoMs)

• Track and follow up on meeting action items until closure

Documentation & Reporting

• Maintain project documentation such as MoMs, trackers, reports, and shared folders
• Update basic dashboards or status reports using

  Excel / Google Sheets

• Support the Project Manager with regular status updates and summaries

Vendor & External Coordination

• Coordinate with vendors and external partners on timelines, deliverables, and follow-ups
• Track vendor commitments and ensure agreed timelines are met
• Assist with coordination related to invoices, approvals, or required documentation

General Project Support

• Support the Project Manager with daily operational and administrative activities
• Handle ad-hoc coordination and logistical tasks required for smooth project execution

Required Skills & Qualifications

Must-Have

• Strong

  written and verbal communication skills

• Excellent

  organisational and follow-up discipline

• Ability to manage multiple stakeholders and priorities
• Proficiency in

  MS Office / Excel / Google Sheets

• Ability to work independently and take ownership of tasks

Good to Have

• Experience in

  project coordination, project support, operations, or administrative roles

• Exposure to vendor or client coordination
• Familiarity with basic project tracking tools (Excel trackers, calendars, task lists)

Technical or software development knowledge is NOT required