Production & Sample Coordinator

Job Summary

We are seeking a highly organized and proactive Production & Sample Coordinator to oversee end-to-end sample development, production follow-up, and shoot preparation. This role involves close coordination with designers, printers, suppliers, and the production team to ensure timely and high-quality output for both internal requirements and website launches.

Key Responsibilities

Sample & Fabric Management

• Coordinate and track sample development timelines.
• Manage fabric ordering and maintain accurate records of fabric orders.
• Oversee trims procurement and ensure all components are ready for sample production.
• Maintain and update all sample and fabric tracking sheets.

Printing & Design Coordination

• Liaise with printing designers for design handovers and approvals.
• Visit printing units to explain design concepts, color specifications, and quality expectations.
• Ensure design accuracy and consistency during printing.

Production Planning & Follow-up

• Prepare sample production programs and share timelines with relevant teams.
• Monitor production progress and ensure adherence to deadlines.
• Plan samples to be completed 3–4 days prior to scheduled shoots.

Shoot Preparation & Post-Shoot Tasks

• Ensure all samples are ready and in perfect condition before shoots.
• Coordinate shoot logistics, including sample dispatch and retrieval.
• After shoots, collect MRPs, send items back, and archive product information.
• Create product descriptions for the website.

Data & Website Management

• Rename and organize shoot folders for easy retrieval.
• Upload and publish product photos to the website.
• Check and approve product images for quality control.
• Maintain product-related data for online listings.

Quality Control

• Inspect samples and final products to ensure they meet quality standards.
• Coordinate with relevant teams for corrections if required.

Required Skills & Qualifications

• Strong organizational and time management skills.
• Attention to detail and a good eye for color, design, and quality.
• Proficiency in Microsoft Excel/Google Sheets for tracking and reporting.
• Ability to coordinate across multiple teams and vendors.
• Experience in production, fashion coordination, or garment manufacturing preferred.
• Basic knowledge of e-commerce product uploading and description writing.