Procurement Coordinator

About Pronto:

JD: Procurement Coordinator - Pronto

Role Overview

The Procurement Coordinator will manage both purchasing activities and day-to-day office administration. This dual role requires strong coordination skills, attention to detail, vendor management capabilities, and the ability to support smooth operations across the organisation. You will handle procurement of materials/services, maintain supplier relationships, and ensure efficient functioning of office facilities and administrative processes.

Key Responsibilities

1. Procurement Responsibilities

• Source vendors, request quotations, compare pricing, and support negotiation.
• Create, process, and track Purchase Orders (POs) and ensure timely delivery.
• Coordinate with internal teams to understand material/service requirements.
• Maintain procurement documents, vendor lists, and pricing databases.
• Follow up on deliveries, resolve discrepancies (quantity/quality/invoice), and ensure GRN completion.
• Monitor inventory levels and coordinate restocking as needed.

2. Administrative Responsibilities

• Maintain inventory of office supplies, stationery, and assets.
• Support travel arrangements, meeting room scheduling, and courier/logistics management.
• Handle admin-related documentation, and compliance records.

3. Vendor & Finance Coordination

• Manage vendor onboarding, maintain contracts, and track performance.
• Coordinate with finance to ensure timely invoice processing, PO/GRN alignment, and payment cycles.
• Track spending on procurement and admin operations, ensuring cost efficiency.

Requirements

• Graduate in

  Business Administration, Supply Chain, Commerce, or related field

  .
• 58 years of experience

  in procurement, admin operations, vendor coordination, or office management.

• Strong skills in vendor negotiation, purchase coordination, and operational follow-up.
• Good understanding of

  PO/GRN process

  , basic inventory management, and logistics coordination.
• Proficiency in Excel/Google Sheets, documentation, and basic

  ERP/Procurement tools.

• Excellent communication, organisational skills, and ability to manage multiple tasks.

High ownership, proactive approach, and comfort working in a fast-paced environment.