Job
Description
Skill required: Procure to Pay - Invoice Processing
Designation: Procure to Pay Operations Analyst
Qualifications:Any Graduation
Years of Experience:3 to 5 years
What would you do
This role is ensuring that all invoice processing related activities are delivered with 100% accuracy and in line with all SOx & internal controls, while operating in a continuously changing environment from an automation and process complexity perspective:e.g sanctions, end-market particularities, new e-invoicing tools and technology deployment.Procure to Pay is the process of managing the entire purchasing cycle from ordering goods and services to making the final payment. It includes steps like requisitioning, purchasing, receiving, invoicing, and payment processing. The goal is to ensure efficient and accurate procurement and payment activities. This process helps in maintaining good supplier relationships and controlling costs. Effective Procure to Pay systems streamline operations and improve financial management. keyword includes:- ("Invoice Processing", "PO & Non PO","Vendor Payament","Master Data Managemet", "Vendor Management", "Accounts Payable")Refers to the systematic handling and management of incoming invoices within a business or organization. It involves tasks such as verifying the accuracy of the invoice, matching it with purchase orders and delivery receipts, and initiating the payment process. Automated systems and software are often employed to streamline and expedite the invoice processing workflow, improving efficiency and reducing the likelihood of errors.
What are we looking for
Experience RequiredAdvance English skills - spoken and writtenInternship experience (preferable in a multinational environment)Ability to handle high volumes of data entries with high accuracyTechnical / Functional Good numerical and analytical skillsAble to help, teach or explain the tasks, processes to othersGood knowledge of Microsoft Office Education /
Qualifications / Certifications RequiredBachelor’s degree, preferably with specialization in Accounting or FinanceEU work permit – mandatoryWorking relationshipInternal:End Market stakeholders, Compliance, IDT, other GBS service lines, other R2P teams (BSC, BO, COUPA, CI, T&E, AP Analytics)External:TCS, external consultantsThe sheet for “Assessing the level of risk of occupational injury and disease per role” is drafted by a commission composed of individuals authorized in this regard and is acknowledged by the employee during the labor protection training sessions conducted upon hiring and recalled during the regular training sessions. Detailed sheets shall be kept by the representative in charge with occupational health and safety matters and shall be public for all company’s employeesTo correctly use the machines, devices, tools, hazardous substances, transport equipment and other production meansTo refrain from decommissioning, changing or arbitrarily removing own security devices that mainly pertain to machines, facilities and to correctly use such devicesTo immediately notify the employer and the assigned representative on any work situation that is proved to be hazardous for the health and safety of employees as well as on any deficiency in the protection systemsTo acknowledge the manager and/or the employer regarding the incidents experiencedTo cooperate with the employer and/or with the appointed representatives as long as it is necessary, in order to facilitate the enforcement of any measures or requirements imposed by labor and health inspectors, for employee health & security purposesTo cooperate, as long as it is necessary, with the employer and/or with the appointed representatives, in order to enable the employer to ensure that the work environment and conditions are safe and pose no risks to health & security, in the field of activity such is active in
Roles and Responsibilities: Processing invoices, credit notes into the appropriate systems and within the agreed SLAs – SAP VIM, COUPA, EDIApply with 100% accuracy all Sanctioned related controls within the end-to-end Invoice processing activities Address ad-hoc requests from end markets in a timely, accurate and professional manner:urgent invoice posting, urgent invoice corrections related to Tax, GR/PO issues in the appropriate system:SAP, COUPA etcPerform additional daily /weekly / monthly tasks as per agreed timelines:Daily pending invoices report, ad-hoc vendor related reconciliationsProvide excellent customer service, with the ability to build productive relationships, resolve complex issues and achieve win-win outcomes - good working relationship with key contacts in end markets and GBSRecommend process improvements to create greater efficiency and productivity within Invoice processing spacePerforms the UATs for new company code creation, new activity migration, new solutions implementation (automation solutions – e-invoicing tools:COUPA, EDI, Machine Learning OCR)Supports and drives the targeted results for the monthly KPI’s on Payment on Time, GR/IR, e-invoicing %Onboarding and documentation (TLDs) for:new joiners within the team, process changes & particularities, sanctions suppliers (US, EU)Ensures all e-mails and queries are processed accurately and within SLA Understands and applies relevant financial skills and knowledge Detail-oriented, proactive, able to deliver as per internal deadlines and expectationsProblem solving oriented, ensuring fast reaction in identifying and implementing solutionsDelivers 100% SOx and Sanction vendors related controls
QualificationAny Graduation
