Job
Description
Skill required: NA - Client Meetings Designation: PPSM Associate Manager Qualifications: Bachelor of Arts Years of Experience: 10 to 14 years Language - Ability: English(Domestic) - Advanced What would you do? The Global Site Visit Lead drives the overall site visit strategy globally and oversees the smooth functioning of the Client Visit Management activities across geographies. S/he keeps a watchful eye on the program budget/Recoveries and also approves/ ratifies any exception/ waiver requests in consensus with the relevant Solution Innovation MDs & delivery Leadership. S/he may get involved in certain high profile or complex visits where the stakeholders are critical or the deal size is very large in terms of TCV. S/he is also responsible for bringing more centers under the ambit of the Global Site Visits ProgramCollaborates with Solution Innovation leadership (assuming that's me) to ensure Site visit strategy is optimized (and evolving as needed) for account health and growth and sales effectiveness.Establish, gather, and ensure achievement of KPIs for the team (includes stakeholder feedback, spend/roi, productivity, etc.)Report on team spend and cost recovery to demonstrate good stewardship over company resources.Ensure the team structure, capabilities, and roles support the KPIs, site visit strategy and team development/success.The ability to effectively plan, conduct, and communicate in client meetings, demonstrating strong interpersonal, communication, and relationship building skills to understand client needs, address concerns, and contribute to successful collaboration. What are we looking for? Trained(T) - Attended a training course on this skill and/or has had brief exposure to this skill. Uses basic terminology in regard to the skill. Recognizes and/or articulates basic concepts, facts, methods, techniques in day-to-day work experiences.Experienced (E) - Moderate exposure to this skill and related work experiences. Can assist other team members with questions and problems related to this skill - Applies skill (at basic level to work situations, with some guidance.Skilled(S) - Extensive exposure to this skill and related work experiences. Applies skill (at advanced level) to work situations with medium complexity, with little or no guidance. May train and/or direct the work of others in application of skill.Expert(X) - Regarded as a center wide resource on this skill. Applies detailed knowledge and skills to complex (or new) work situations in multiple settings. Trains and/or directs work of other in complex facts, methods, and techniques related to the skill.Knowledge/Skills Requirements: Working with Microsoft products Excellent US, British or Australian business writing Communication, written, verbal and presentation Organization skills Project and program management SharePoint organization and use Infrastructure/ BP Service offerings Influence Issue escalation and resolution Relationship selling Service delivery organization Problem solving Critical thinking Logistics management, i.e. transportation, accommodation, meals, entertainment, meeting Remain calm and clearheaded under pressure Roles and Responsibilities: Ensure end to end logistics for internal and external visitors is being taken care of during client visits Drive the overall client visit experience and ensure compliance by all the site visit coordinators. Ensure that prep calls, dry runs and dress rehearsals are scheduled for all visits, without exception Use SLFD and SWB to track requests and ongoing activities to provide periodic management updates Oversee provision of a Welcome Package to client teams for use with prospective clients Guide the team to resolve real-time logistical issues and handle escalations, if any Run the PMO to report overall team's performance and to maintain logistical data in a central location Approve Procurement Invoices on ARIBA Foster team building activities and manage attrition to a minimum Drive periodic calls with the global team to cascade information and share best practices Adopt and drive opportunities to digitize the client visit experience through use of mobile/ tablet apps Have meaningful conversations with the direct reports and seek periodic feedback for own performance Engage with key stakeholders to ensure seamless conduct of the visit management function globally Dive Strategic thinking on visit agenda working with delivery center leadership and ensure visit agenda meets the visit purpose
