PMO Professional

Job Description

#Greetings from IDESABS!! Overall Budget Tracking and Reporting - Publish Budget report (Budget utilization tracking (month-on-month)) (Project budget accountability with Project Manager) - Expense tracking, Expense gaps management, Expense adjustments - Expense validation (planned vs. actual vs. adjusted) - Highlighting discrepancies / over-spends - Risk management (raise, maintain, monitor, and mitigate) for budget Vendor/Supplier Management - Support internal contract management (eg: TPRM) & Legal Clearance process (with PM) - Support for Vendor/Supplier Contracting and e-Memo process - Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) also, define and optimize the timesheet review process. Reporting a) WSR/Fortnight meeting with Management - Schedule meeting (and manage logistics) as per project governance plan - Schedule pre-consultations with stakeholders prior to meeting (as required) - Status report draft and publication [co-ordinate with respective PM/DM] - Draft, review and publish minutes of meeting post all status report meetings - Consolidate, assign, and track action item (until closure) with respective PIC b) SteerCo meeting [RSG Management and Project SteerCo] - Schedule meeting (and manage logistics) - Schedule pre-consultations with stakeholders prior to meeting (as required) - SteerCo deck draft and publication [co-ordinate with respective PM] - Draft, review and publish minutes of meeting post all SteerCo meetings - Consolidate, assign, and track action item (until closure) with respective PIC Project Management support and co-ordination a) Support to PMs - Maintain and track RAIDS register and report [co-ordinate with PMs] - Support for maintenance of stakeholder matrix for the project - Support for maintenance of communication plan - Support for new project initiation activities (project set-up, pre-consultation) - Support program manager for financial planning - Support on the Kessai process draft and submit application - Support PMs on Kessai drawdown process, review, and approval (Kessai Planning and approval managed by Prog. Mgr.) - Action tracking for the project and program activities (TO-DO tracker) b) Resource demand management and supply - Manage demand for APH program/project, forecasting and fulfilment - Create and maintenance of resource loading sheet (RLS) - Manage the resource requisition process (i.e. source, set-up interviews) - Management of resource leave management for project resources - Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)