PMO - Operations Specialist

Job Summary:

PMO - Operations Specialist

Key Responsibilities:

Project & Work Order Management

• Creation and structuring of

  Project Work Orders (WOs)

  , ensuring alignment with operational goals.
• Maintain

  project structure

  documentation and update as per execution phase transitions.
• Assist in defining project milestones, timelines, and key deliverables.

Budgeting & Cost Control

• Support

  budget creation

  for operational and project-specific requirements.
• Manage

  budget modifications

  in response to scope changes, ensuring proper documentation and approvals.
• Ongoing

  budget monitoring

  , ensuring expenditures are within allocated limits and providing variance analysis.

Checklist & Documentation

• Prepare and maintain

  checklists

  for key operational activities.
• Ensure all documentation related to mobilization, de-mobilization, and project activities is timely and accurately maintained.

Resource Mobilization & Tracking

• Prepare and process

  Mobilization and De-mobilization Notes

  .
• Oversee

  movement tracking

  of equipment and resources (mob + de-mob).
• Ensure

  crane tracking

  and

  crane components tracking

  , maintaining records of component-to-crane mapping.

Procurement & Vendor Coordination

• Coordinate and raise

  Purchase Requisitions (PR)

  and

  Service Entry Sheets (SES)

  for external equipment hiring.
• Liaise with procurement and vendors to ensure timely delivery and accurate documentation.

Project Monitoring & Reporting

• Track project progress using PMO tools and methods.
• Generate reports on key operational metrics and project health (Z Ops Activity).
• Escalate deviations and delays to management and ensure timely resolution.

Required Skills & Qualifications:

• Bachelors degree in Engineering, Operations Management.
• 3+ years of experience in Operations and/or Project Management roles.
• Proficiency in project tracking tools and ERP systems (e.g., SAP, Oracle).
• Strong understanding of budgeting and procurement processes.
• Excellent analytical, organizational, and communication skills.
• Ability to handle promultiple tasks and work collaboratively with cross-functional teams.
• Preferred Candidate from EPC Industry & PMO/PMP certified