Job
Description
Overview
We are seeking a highly motivated and detail-oriented Junior PMO Analyst to join our Portfolio Management Office (PMO) within the Business Intelligence & Reporting (BI&R) function. Supporting a large global team, this role is critical in enabling operational excellence, tracking delivery across strategic initiatives, and ensuring effective governance and reporting mechanisms. The ideal candidate will bring strong analytical skills, structured thinking, and a proactive attitude to support headcount planning, financial tracking, productivity reporting, and executive communication. You will collaborate closely with cross-functional reporting leads and drive visibility, control, and standardization across the BI&R portfolio. Responsibilities
Portfolio Tracking & Governance
Support tracking of strategic initiatives, OKRs, and delivery milestones across BI&R functions. Maintain up-to-date dashboards/reports for leadership visibility on progress, risks, and KPIs. Ensure accurate documentation of initiative status, dependencies, and owners.
Headcount & Resource Management Assist in maintaining the resource allocation tracker, including hiring plans, onboarding/offboarding status, and backfill needs. Collaborate with function leads to track redeployments, talent movement, and productivity optimization initiatives.
Financial & Productivity Reporting Support budgeting exercises and monthly budget readiness tracking (labor and non-labor). Track and reconcile planned vs. actual productivity savings across the BI&R portfolio. Prepare reports for financial governance reviews.
PMO Operations & Standardization Own templates, trackers, and PMO operating cadences (weekly, monthly, quarterly). Support planning and execution of leadership reviews, retrospectives, and cadence reviews. Drive standardization of documentation, process hygiene, and operating model consistency.
Communication & Collaboration Collaboration with cross-fucntional teams Summarize key actions and insights from cross-functional meetings and ensure timely follow-up. Prepare executive-ready presentations and communication briefs.
Qualifications
MBA from a Tier-1 or Tier-2 B-School (IIMs, ISB, XLRI, SP Jain, MDI, etc.) or relevant post-graduate degree in Business, Analytics, or Operations. Project Management certifications are preferred (e.g., PMP, Prince2, CAPM, Lean/Six Sigma certification).
Experience 4+ years (for Top Tier institutions) / 6+ years (for other institutions) of experience in PMO, business operations, strategy execution, or project coordination roles. Prior experience in large-scale teams, preferably in analytics, technology, or enterprise transformation environments.
Skills Strong proficiency in Excel, PowerPoint, and collaboration tools (MS Teams, SharePoint, OneNote). Experience working with Power BI or basic data handling/visualization is a plus. Strong analytical mindset with attention to detail. Excellent written and verbal communication skills, including executive-level reporting. High ownership, proactiveness, and ability to work across time zones and stakeholder groups
