Planning and purchase Engineer

Job Description

Position: Planning & Purchase Order Executive
Department: Material/ Procurement
Location: Jaipur

Job Purpose

To support the procurement cycle by preparing purchase orders, tracking material requirements, coordinating with vendors, and ensuring timely delivery of HVAC materials and equipment in alignment with project schedules and budgets.

Key Responsibilities

Planning

• Coordinate with Project Managers & Engineers to prepare material requirement plans (MRP).
• Align purchase schedules with project execution timelines.
• Maintain and update procurement trackers and planning schedules.

Purchase Order Management

• Prepare, review, and issue purchase orders (POs) as per company policy.
• Ensure POs are raised accurately with specifications, quantities, terms & conditions.
• Follow-up with suppliers for order acknowledgments and timely deliveries.
• Maintain records of all POs in the ERP/software system.

Vendor Coordination

• Communicate with suppliers for quotations, order confirmations, and delivery updates.
• Coordinate with vendors for material submittals, technical compliance, and approvals.
• Track supplier performance related to delivery, quality, and service.

Cost & Documentation Control

• Ensure that all POs are within the approved budget.
• Support procurement team in negotiating better rates and terms.
• Coordinate with accounts for invoice processing and payments.
• Maintain accurate procurement documentation and reports for management.

Skills & Competencies

• Knowledge of HVAC materials (ducting, FCUs, AHUs, piping, insulation, pumps, etc.).
• Strong attention to detail in preparing and checking purchase orders.
• Proficiency in MS Excel, Word, and ERP/procurement software.
• Strong coordination, follow-up, and communication skills.
• Ability to work under pressure with tight deadlines.

Qualifications & Experience

• Diploma / Bachelor’s Degree in Mechanical Engineering, Business, or Supply Chain.
• 2–5 years of experience in procurement / purchase order handling in HVAC or MEP contracting.

Key Performance Indicators (KPIs)

• Accuracy & timeliness of Purchase Orders issued.
• On-time delivery of materials as per project schedule.
• Compliance with procurement policies.
• Reduction in order errors or delays.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person