Personal Secretary

Job Summary

The Personal Secretary provides high-level administrative and secretarial support to the CEO/Director by managing schedules, handling communications, organizing meetings, and ensuring smooth day-to-day operations with confidentiality and professionalism.

Key Responsibilities

• Manage the CEO’s daily schedule, appointments, meetings, and travel plans
• Handle phone calls, emails, WhatsApp messages, and official correspondence
• Draft, review, and format letters, emails, reports, and documents
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Maintain confidential files, records, and sensitive information
• Act as a point of contact between the CEO and internal/external stakeholders
• Arrange travel bookings, accommodation, and logistics
• Remind the CEO of important tasks, deadlines, and commitments
• Assist in personal and professional task coordination as required
• Support office administration and coordination with departments
• Handle visitors, clients, and VIP guests professionally

Required Skills & Qualifications

• Bachelor’s degree or equivalent qualification
• Proven experience as a Personal Secretary, Executive Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, PowerPoint) and email tools
• Ability to handle pressure and multitask efficiently
• High level of discretion, loyalty, and confidentiality
• Professional appearance and behavior

Preferred Skills

• Experience working with senior management
• Knowledge of office management procedures
• Ability to work flexible hours when required
• Multilingual skills (English + Malayalam/Hindi preferred)

Work Location

Office-based / Hybrid (as per company requirement)

The Personal Secretary must be willing to travel with the CEO/Director as and when required.

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person