Personal Secretary Executive | Bangalore

Job Description

Job Title: Personal Secretary Executive Location: Bangalore Job Type: Permanent | Full-Time | On-site Job Summary: We are seeking a proactive and well-organized Personal Secretary Executive to provide high-level administrative and secretarial support to the Managing Director (MD). The ideal candidate will manage daily schedules, travel plans, confidential communications, and assist in business operations and documentation. This role requires multitasking, discretion, and excellent communication skills. Key Responsibilities: Providing high quality administrative support to the MD. To manage MD diary and appointments, ensuring effective use of time. Travel along with the MD for business meetings. Manage travel arrangements including flights, booking venues and arranging accommodations. Manage Communications (calls, emails correspondence) on behalf of the MD. Calendar management - Scheduling meetings / appointments as per the MD availability through his calendar. Assisting the top management in areas involving personal confidential matters, management and administration with full initiative and minimum supervision. Preparing PowerPoint presentations, Minutes of Meetings, Agendas, and Circulars etc. Interacting with both internal and external personnels, to coordinate a variety of complex executive meetings. Proficiently managing, preparing and editing correspondence, reports and presentations. To prepare and manage bidding documents Requirements -Any Graduate with 2+ years of experience as a Personal Secretary or Executive Assistant. - Proficient in Hindi, English, Kannada, and Telugu (verbal written). - Excellent communication, interpersonal, and analytical skills. - Strong business acumen and a flexible, target-driven approach. - Experience in handling bid and tender documentation is a must. - Proficiency in MS Office (Word, Excel, PowerPoint).