Personal Manager

Role Overview:

We are seeking a dynamic and highly organized Personal Manager to the CEO & Founder (Advocate) who will act as a trusted right-hand, managing personal and professional schedules, coordinating business activities, ensuring smooth day-to-day operations, and handling sensitive tasks with utmost discretion. This role requires a proactive individual with a legal-business mindset, strong communication skills, and an ability to multitask under pressure.

Key Responsibilities:

1. Executive Assistance & Personal Management:

• Manage CEO’s daily calendar, appointments, meetings, and travel itineraries (domestic & international).
• Handle personal tasks, including appointments, event planning, personal errands, etc.
• Act as gatekeeper to filter internal and external communications, calls, and meeting requests.
• Draft and manage confidential correspondence, emails, memos, and reports.
• Coordinate with family members for personal engagements and schedules.

2. Business Coordination:

• Liaison with clients, legal teams, stakeholders, and business associates on behalf of the CEO.
• Prepare meeting briefs, client notes, and manage follow-ups post-meetings.
• Ensure all documentation (agreements, contracts, legal drafts) are in order and updated.
• Support in organizing business events, networking meetups, and conferences.
• Maintain business files, legal papers, and confidential records systematically.

3. Operational Support:

• Ensure smooth coordination between the CEO’s office and different departments.
• Assist in managing office affairs, staff coordination, and operational tasks.
• Track project deadlines, business priorities, and update the CEO on critical matters.
• Maintain task lists, project trackers, and ensure timely completion of delegated tasks.

4. Communication & Representation:

• Represent the CEO professionally in communications with clients, law firms, vendors, and associates.
• Draft official communications, speeches, and presentations as required.
• Handle social media and public relations coordination as per CEO’s directives (optional based on need).

5. Confidentiality & Discretion:

• Handle highly sensitive information with the utmost confidentiality.
• Be a reliable point of contact for both personal and professional matters, ensuring trust and discretion.

Key and Resposibilties:

• Exceptional organizational and time-management skills.
• Excellent verbal and written communication.
• Strong understanding of legal terminologies and business etiquette.
• Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace.
• Ability to prioritize tasks, work under tight deadlines, and manage multitasking.
• Proactive, resourceful, and problem-solving mindset.
• High emotional intelligence and professional discretion.

Qualification & Experience:

• Graduate/Postgraduate (Preference to Law Graduates or Management Graduates).
• 1-5 years of experience as a Personal/Executive Assistant or Manager to Senior Leadership.
• Experience in handling legal firms or working with advocates will be an added advantage.
• Fluent in English and Hindi (both spoken and written).