Personal Executive

Role & responsibilities

Personal Executive (PE)

Navi Mumbai, Maharashtra

Reporting To:

Director

Key Responsibilities

1. Communication & Correspondence

• Draft, review, and manage official emails, letters, and notices on behalf of the Director.
• Maintain communication with clients, government offices, vendors, and internal teams.
• Proofread all outgoing correspondence to ensure accuracy and professionalism.
• Handle confidential and sensitive communication with discretion.

2.

• Manage the Directors daily schedule, meetings, appointments, and travel arrangements.
• Remind and prepare the Director for meetings, calls, and official commitments.
• Prepare documentation for the Director for business meetings, camps, and events as required.
• Ensure proper coordination between Director and departmental teams.
• Handle personal tasks related to documentation, online registrations, and official requirements.

3. Administrative & Office Management

• Maintain organized filing (digital & physical) for correspondence, reports, and approvals.
• Track deadlines for proposals, tenders, compliance documents, and medical approvals.
• Coordinate with accounts and administration team for bills, payments, and reimbursements.
• Follow up with external agencies (govt., corporate clients, vendors).
• Assist in HR coordination for recruitment, training, and employee communication when required.

5.

• Represent the Director in meetings or discussions when delegated.
• Greet and coordinate with visitors, clients, and government officials.
• Maintain high standards of etiquette and professional conduct.

Desired Qualifications & Skills

• Graduate / Post Graduate in

  Commerce, Management, Administration, or Mass Communication

  .
• Excellent command of

  English (written & spoken)

  ; knowledge of Hindi/Marathi preferable.
• Advanced knowledge of

  MS Office (Word, Excel, PowerPoint, Outlook)

  .
• Familiarity with

  digital marketing tools

  (Canva, Mailchimp, social media management, SEO basics).
• Strong organizational, multitasking, and problem-solving skills.
• Ability to handle confidential information with integrity.
• Presentable, disciplined, and proactive in approach.

Experience

• 2-3 years

  as PA, Executive Assistant, or in Corporate Communications role.
• Prior exposure to healthcare, corporate, or service industry preferred.

Compensation

• Competitive salary (based on experience).