Personal Assistant To Executive Director_Female Only

We are looking for a highly organized and proactive Personal Assistant to the Executive Director will provide high-level administrative support, focusing on report making and Management Information System (MIS) handling. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities:

1. Administrative Support:

• Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements.
• Handle correspondence, including emails, phone calls, and letters.
• Prepare and edit documents, reports, and presentations.

1. Report Making:

• Collect, analyze, and compile data for various reports.
• Prepare monthly, quarterly, and annual reports for the Executive Director.
• Ensure accuracy and completeness of all reports before submission.

1. MIS Handling:

• Maintain and update the Management Information System (MIS) to ensure data accuracy.
• Generate MIS reports as required by the Executive Director.
• Analyze MIS data to provide insights and recommendations.

1. Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas and taking minutes.
• Follow up on action items from meetings to ensure timely completion.

2. Confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion.
• Ensure all documents and communications are securely stored and managed.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and MIS software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.

Preferred Skills:

• Experience in report making and data analysis.
• Familiarity with project management tools and software.
• Ability to multitask and prioritize tasks effectively.

Working Conditions:

• Full-time position with occasional overtime as required.
• Office-based role with some flexibility for remote work.