Personal Assistant to Director

Job Description

Administrative & Organisational Support

• Manage calendars, schedule meetings, and coordinate appointments for retail leadership.
• Prepare reports, presentations, memos, and internal communications.
• Handle confidential information with discretion.
• Organise travel arrangements, accommodations, and itineraries.
• Maintain filing systems, databases, and documentation.

Retail Operations Support

• Assist with the coordination of store activities, events, and promotional campaigns.
• Track inventory reports, sales summaries, and operational KPIs as required.
• Support communication between head office and store teams.
• Help monitor store performance and follow up on action points.

Communication & Liaison

• Act as the point of contact between management, staff, vendors, and external partners.
• Screen and manage emails, phone calls, and inquiries.
• Draft professional correspondence and communication on behalf of management.

Project & Task Management

• Assist in planning and execution of retail projects such as new store openings, audits, or seasonal campaigns.
• Coordinate deadlines, resources, and follow-up tasks.
• Support budget tracking for events, supplies, or departmental needs.

Office & Store Support

• Manage office supplies, meeting setups, and basic administrative functions.
• Assist with HR-related tasks such as scheduling interviews or onboarding documents (if applicable).
• Support in-store visits by preparing reports or follow-up documentation.

Key Skills & Competencies

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in MS Office Suite or Google Workspace.
• Ability to handle sensitive information professionally.
• Strong initiative, flexibility, and problem-solving skills.
• Knowledge of retail operations is a strong advantage.

Qualifications

• High school diploma required; diploma or degree in Business, Administration, or Retail Management is preferred.
• Prior experience as a PA, Administrative Assistant, or Coordinator—preferably in retail.
• Experience supporting senior management is an asset.

Work Environment

• Office-based with occasional travel to retail stores.
• Fast-paced environment requiring responsiveness and adaptability.
• May include occasional weekend or evening availability during peak retail seasons.

Job Types: Full-time, Permanent

Pay: ₹60,000.00 - ₹80,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• What is your Current Salary?

Education:

• Master's (Required)

Experience:

• Personal assistant: 5 years (Required)

Language:

• English (Required)

Work Location: In person