Personal Assistant to Director Mumbai, Malad East, Female

PA cum Secretary

Key Responsibilities:

1. Daily Sales & Booking Follow-Up:

o Track and update daily booking and sales progress reports.

o Coordinate with the sales team to ensure timely updates and resolve discrepancies.

2. Meeting Arrangements:

o Schedule and organize meetings, including preparation of agendas, presentations, and meeting minutes.

o Coordinate weekly and monthly meetings with staff and senior members.

3. Company's Indemnation and Status Management:

o Monitor and report on the company's indemnity status and updates.

4. Site Progress Monitoring:

o Keep track of progress reports for ongoing sites.

o Regularly update management on site development and key milestones.

5. Liasoning Work Progress:

o Follow up on liasoning activities with SRA, BMC, CISO, and other relevant authorities.

o Ensure compliance with all regulatory requirements and timelines.

6. HR Status Follow-Up:

o Liaise with the HR department for updates on recruitment, employee grievances, and other HR-related matters.

7. Staff & Senior Members Reporting:

o Collect, consolidate, and prepare reports on staff performance and activities.

o Provide a summary of reports during weekly meetings.

8. Tour Arrangements:

o Plan and organize travel and accommodation for management tours.

9. Correspondence Management:

o Handle official correspondence, including drafting and managing emails, letters, and presentations.

o Maintain a structured filing and documentation system.

10. Communication & Coordination:

o Communicate effectively in Marathi, English, and Hindi, ensuring smooth coordination between various departments.

11. Administrative Skills:

o Manage typing, computer operations, and Microsoft Office applications for document creation, spreadsheets, and presentations.

Required Skills:

• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
• Excellent typing speed and accuracy.
• Strong written and verbal communication skills in Marathi, English, and Hindi.
• Organizational and multitasking abilities.
• Detail-oriented with strong problem-solving skills.

Key Attributes:

• Professionalism and confidentiality.
• Ability to work under pressure and meet deadlines.
• Positive attitude and willingness to take initiative.

Job Type: Full-time

Pay: Up to ₹50,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Experience:

• total work: 8 years (Required)

Work Location: In person