Personal Assistant to Director

We are seeking a highly organized and dependable Personal Assistant to support the Director in both professional and personal capacities. This role demands discretion, proactive planning, and the ability to manage multiple tasks with precision. The ideal candidate will possess excellent communication skills, a strong service mindset, and experience in handling high-profile schedules and logistics.

Key Responsibilities

• Travel Management

• Handle complex domestic and international travel arrangements, including flights, accommodation, transport, and itinerary planning.

• Visa and Documentation Support

• Manage visa applications and renewals for the Director and accompanying personnel.
• Coordinate with embassies, travel agents

• General Bookings and Appointments

• Schedule meetings, personal appointments, wellness sessions, and dining reservations.
• Maintain an up-to-date calendar and provide timely reminders.

• Event Planning and Management

• Plan and oversee personal and professional events including private gatherings, off-sites, retreats, and other engagements.
• Manage vendors, logistics, invitations, and on-site coordination.

• Liaison with House Managers

• Coordinate regularly with house managers and household staff across multiple properties.
• Ensure all personal and domestic requirements are met promptly and to the expected standard.

Required Skills & Qualifications

• Proven experience as a personal assistant, executive assistant, or similar administrative role
• Strong organizational and multitasking abilities
• Discretion, integrity, and the ability to handle confidential information with professionalism
• Excellent written and verbal communication
• Proficiency in Microsoft Office and travel booking platforms
• Ability to work flexible hours and manage time-sensitive requests