Personal Assistant to Director & Administrative Officer

Job Description: As a Personal Assistant to the Director & Administrative Officer, you will play a crucial role in managing the director's schedule, personal files, and administrative tasks to ensure seamless operations. Your excellent communication skills, attention to detail, and ability to multitask in a dynamic environment will be key to success in this dual-role position. Key Responsibilities: - Stakeholder Engagement: - Coordinate and manage meetings with stakeholders on behalf of the director. - Prepare agendas, meeting materials, and follow-ups as needed. - Travel and Scheduling: - Plan and organize the director's travel arrangements, including flights, accommodations, and transportation. - Manage the director's calendar, scheduling conferences, meetings, and appointments. - Record Management: - Maintain and update personal files and records of the director. - Ensure confidentiality and accuracy in handling sensitive information. - Administrative Support: - Assist the Admin Head with various administrative tasks, activities, and events. - Act as a liaison between different departments to ensure smooth coordination. - Communication and Correspondence: - Exhibit excellent communication skills to handle correspondence on behalf of the director. - Draft, review, and respond to emails and other communications promptly. - Documentation and Minute-Taking: - Take dictation and prepare accurate meeting minutes. - Circulate meeting notes and ensure follow-up actions are tracked. - Filing and Organization: - Develop and maintain an efficient office filing system. - Regularly update and organize documents for easy retrieval. Qualifications: - Proven experience as a Personal Assistant or in a similar administrative role. - Exceptional organizational and time-management abilities. - Strong verbal and written communication skills. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to handle sensitive information with discretion. - Attention to detail and problem-solving skills.,