Personal Assistant to Director & Administrative Officer

Job Description: As a Personal Assistant to the Director & Administrative Officer, your role will involve managing the director's schedule, coordinating stakeholder engagement, organizing travel arrangements, maintaining records, and providing administrative support. Your excellent communication skills, attention to detail, and ability to multitask in a dynamic environment will be crucial for ensuring seamless operations. Key Responsibilities: - Coordinate and manage meetings with stakeholders, prepare agendas, meeting materials, and follow-ups. - Plan and organize the director's travel arrangements, manage the calendar, and schedule conferences, meetings, and appointments. - Maintain and update personal files and records, ensuring confidentiality and accuracy. - Assist the Admin Head with various administrative tasks, activities, and events. - Handle correspondence on behalf of the director, draft, review, and respond to emails promptly. - Take dictation, prepare accurate meeting minutes, circulate notes, and track follow-up actions. - Develop and maintain an efficient office filing system, regularly update and organize documents for easy retrieval. Qualifications: - Proven experience as a Personal Assistant or in a similar administrative role. - Exceptional organizational and time-management abilities. - Strong verbal and written communication skills. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to handle sensitive information with discretion. - Attention to detail and problem-solving skills. Note: The company's additional details were not provided in the job description.,