Personal Assistant (Female) to Managing Director

About Us: Rosun Groups Pvt Ltd Rosun Groups Pvt. Ltd. is a scrupulous bioceutical and coconut products manufacturing and exporting company that is deeply associated with the largest facilities in various locations in India. We are one of the largest producers of coconut products in the Asia region. We specialize in virgin coconut oil, coconut milk powder, palm sugar, and other coconut products and tropical fruit purees, juice concentrates, IQF fruits and vegetables, spray-dried juice powder and freeze-dried juice powder, and dehydrated fruits and vegetables for global markets.

Job Summary:

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to support our Managing Director (MD). The ideal candidate will manage schedules, communications, and administrative tasks, ensuring the MD’s day-to-day operations run smoothly and efficiently.

Key Responsibilities:

Calendar & Schedule Management:

* Maintain and coordinate the MD’s daily schedule and appointments.

* Organize meetings, conferences, and business travel arrangements.

* Prioritize and manage multiple tasks effectively.

Communication & Correspondence:

* Act as the first point of contact for the MD (internal and external).

* Manage emails, calls, and other forms of communication on behalf of the MD.

* Draft, proofread, and prepare correspondence and documents.

Meeting Coordination:

* Organize and coordinate meetings, including agendas, minutes, and follow-ups.

* Attend meetings when required and take detailed notes.

Operational Support:

* Assist in drafting SOPs, agreements, and policy documents.

* Track progress on strategic goals and brand rollouts.

* Liaise with HR, legal, and procurement teams for task follow-ups.

Event & Trade Show Coordination:

* Support logistics for domestic and international trade shows.

* Prepare sampling kits, display materials, and travel documentation.

Digital & Infrastructure Assistance:

* Maintain cloud-based filing systems and digital asset libraries.

* Help manage brand dashboards, trackers, and reporting tools.

Office & Task Management:

* Liaise with internal departments and external stakeholders.

* Handle personal tasks and errands as assigned by the MD.

* Ensure the MD is briefed and prepared for all engagements.

Travel & Logistics:

* Book flights, hotels, transport, and prepare detailed travel itineraries.

* Ensure all logistics and necessary documents are prepared in advance.

Key Requirements:

* Bachelor’s degree in Business Administration or a related field (preferred).

* Proven experience as a PA, Executive Assistant, or similar role minimum 5 years.

* Excellent written and verbal communication skills.

* High level of discretion and confidentiality.

* Strong organizational and multitasking abilities.

* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

* Ability to work independently and take initiative.

* Flexible with working hours and able to travel if needed.

* Must have passport.

Regards,

HR Department.

Rosun Natural Products Pvt Ltd.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Kattupakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 5 years (Required)

Language:

• English (Required)
• Tamil (Required)

Location:

• Kattupakkam, Chennai, Tamil Nadu (Required)

Work Location: In person