Personal Assistant / Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Personal Assistant / Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of daily administrative tasks. The ideal candidate is a detail-oriented professional who can handle a variety of tasks efficiently and maintain confidentiality.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle correspondence, including emails, phone calls, and mail.
• Prepare reports, presentations, and documents as required.
• Organize travel arrangements and itineraries.
• Maintain and update filing systems (digital and physical).
• Assist with expense tracking and budget management.
• Liaise with internal teams and external stakeholders.
• Take meeting minutes and follow up on action items.
• Perform other ad hoc tasks and projects as assigned.

Requirements:

• Proven experience as a Personal Assistant or Executive Assistant to senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.

Preferred Qualifications:

• Knowledge of project management tools/software.
• Bachelor’s degree or relevant qualification in Business Administration or a related field.

Work Environment & Benefits:

• Opportunity to work with a collaborative, fast-paced team.
• Competitive salary and opportunity to learn new things.