Payroll Manager

1. Individual Responsibilities:

• Ensure accurate and timely processing of monthly payroll for all employees.
• Maintain payroll data integrity in the HRMS/ERP system.
• Process salary revisions, new joiners, exits, promotions, and arrears with supporting documentation.
• Reconcile salary reports with finance, PF, ESI, PT, TDS, and other statutory compliance.
• Maintain employee payroll records, bank details, income tax declarations, and loan deductions.
• Address employee payroll queries and resolve discrepancies in coordination with relevant stakeholders.

2. Supervisory Responsibilities:

• Lead and guide payroll executives or assistants under the function.
• Ensure internal timelines are met and compliance is adhered to.
• Train junior staff on payroll practices, legal requirements, and HRMS usage.
• Conduct internal audits and verify payroll input before finalization.

3. Strategic Responsibilities:

• Partner with finance and compliance teams to streamline payroll audits and taxation.
• Support budgeting and manpower cost forecasting in line with organizational goals.
• Contribute to payroll policy creation and automation to reduce manual errors.
• Ensure compliance with labor laws, tax regulations, and statutory reporting requirements.
• Outsourced Compliances- Coordinate and supervise statutory compliance tasks handled by external vendors, ensuring accuracy and timeliness in PF, ESI, PT, LWF filings, and labor law obligations.
• In house Compliances- Independently manage and process internal compliance activities including statutory registers, returns, and inspections across all units and departments.
• Handle all departmental inspection and audit- Represent the HR department during departmental inspections and audits, ensuring all documentation is up to date and compliant with regulatory requirements.
• Employee Grievance Handing related to payroll and compliances- Act as the primary point of contact for resolving employee concerns related to salary disbursements, deductions, tax declarations, and statutory benefits.
• Monthly Payroll Compliance Reports:- Prepare and submit detailed monthly reports including payroll reconciliation, compliance status, and variance analysis.
• Annual Budget Preparation:
  Support in forecasting and preparing the yearly budget related to manpower costs, statutory dues, and compensation planning.
• Manpower Reporting:
  Maintain and update monthly manpower headcount data across departments for internal reporting and strategic HR planning
• HR Software Training:
  Conduct training sessions for new joiners and existing employees to ensure effective use of HRMS/Payroll software for attendance, leave, and salary-related operations
• Address all statutory compliance related concern of employee and employer- Respond to both employee and employer queries regarding statutory obligations and ensure all updates and changes are communicated and implemented promptly.
• Handle recruitment as and when required- Support the recruitment process during high-demand periods or for critical roles within the HR or compliance functions.

. Qualifications & Experience:

• MBA in HR or PG Diploma in HR/Payroll Management.
• 6 to 8 years of experience in end-to-end payroll processing.
• Proficiency in Excel, HRMS and compliance platforms.
• Strong knowledge of labor laws, tax rules, and audit protocols.

Akhand Jyoti Eye Hospital