Posted:3 weeks ago|
Platform:
Work from Office
Full Time
Job Title: Payroll & Billing Reconciliation Specialist
Location: [City, State] [Remote/Hybrid/Onsite]
Type: Full-time
About the Role
Were looking for a detail-oriented person to help us keep our numbers clean and accurate. You’ll work in QuickBooks, ADP, Excel, and with banks/state agencies to make sure what we bill, what we pay, and what hits the bank all line up.
What You’ll Do
•Reconcile bank and credit card transactions in QuickBooks•Check ADP payroll against bank debits and tax payments•Compare client invoices vs. candidate pay (hours, rates, totals) to make sure there are no leakages•Maintain and update Excel sheets to track hours, rates, margins, and reconciliations•Do regular tallying between QuickBooks, ADP, bank statements, and Excel reports•Handle tax/payroll notices – talk to ADP, our CPA, or state agencies and follow through until resolved•Help with state registrations and licenses (payroll, withholding, unemployment, etc.) and learn how to apply in new states
What You Bring
•Experience with QuickBooks and basic bookkeeping•Comfortable working in Excel (filters, basic formulas, vlookups are a plus)•Good with details, numbers, and spotting mismatches•Clear communication over email and phone•Willingness to learn new systems, registrations, and licensing processes
Tek Ninjas
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