Payroll and Admin Executive

Job Title:

Location:

Job Purpose:

• To manage payroll processing and administrative operations across office and project sites
  • Ensure accurate salary calculation, compliance with statutory requirements, and smooth functioning of admin support services

Key Responsibilities:

Payroll Responsibilities:

• Collect and verify attendance and leave data from biometric systems and site teams
  • Prepare monthly payroll sheets for staff and site workers based on attendance, overtime, and approved leaves• Calculate salaries, allowances, deductions (PF, ESI, TDS, PT), and other payroll components• Generate payslips and submit payroll summaries to finance/accounts for salary disbursement• Maintain and update employee salary records (new joiners, exits, increments, etc.)• Coordinate with finance for timely salary payments and statutory submissions• Address employee queries regarding salary, deductions, and tax-related matters• Ensure compliance with all applicable labor laws and statutory regulations

Administrative Responsibilities:

• Monitor biometric attendance at all sites and ensure daily sync of data
  • Follow up with site administrators for attendance accuracy, ID card issuance, and uniform distribution• Maintain records of employee deployment, transfers, and manpower movement• Coordinate office admin activities such as stationery, housekeeping, facility management, etc.• Assist in onboarding and exit formalities (admin side) for employees• Handle employee accommodation, transportation, and basic welfare needs at sites (if applicable)• Maintain asset inventory and ensure records are updated for all office/site assets• Support in organizing internal meetings, events, and training programs

Required Skills & Qualifications:

• Bachelors degree in HR, Business Administration, or Commerce
  • 24 years of experience in payroll and administration (preferably in construction or infrastructure industry)• Strong knowledge of payroll processing, statutory compliance (PF, ESI, TDS), and labor regulations• Proficient in MS Excel (formulas, pivot tables) and payroll software (Tally, HRMS, ERP)• Good communication and coordination skills with site and office teams• Attention to detail, accuracy in data handling, and ability to maintain confidentiality

Preferred Attributes:

• Experience handling multi-location payroll and site administration
  • Familiarity with biometric attendance systems and troubleshooting basic issues• Organized, disciplined, and process-oriented approach• Ability to work under pressure and meet deadlines