Job
Description
PA – Device & Healthcare Operations (Private Scientific Wellness Program) Location: Primarily Karuizawa, Japan, with regular travel to Tokyo and other domestic/international destinations Accommodation: Provided at all locations as required Hours: Full availability required across the day (typically 6:00 a.m. – 9:00 p.m.) Travel: Frequent – must be fully mobile and able to travel at short notice Languages: Fluent Japanese and English (both spoken and written) required --- Overview We are seeking an exceptional bilingual Personal Assistant (Japanese and English) with strong organisational and operational capabilities, and a solid foundation in health, science, or nursing. This individual will support the full-time execution of a cutting-edge wellness and longevity program developed for a high-net-worth individual and their family. Working alongside a world-class scientific advisory team, you will be responsible for executing a highly detailed and evolving daily schedule involving interventions such as supplements, diagnostics, devices, sleep routines, exercise, nutrition, and travel-based protocols. Your role ensures that every aspect of this schedule is implemented with accuracy, professionalism, and full alignment with the research goals of the program. This is a high-responsibility, high-demand role, ideal for someone who is bilingual (Japanese and English), deeply structured, and thrives in a dynamic environment where scientific precision meets luxury service. --- Key Responsibilities 1. Daily Program Execution · Ensure strict adherence to the Principal’s comprehensive wellness schedule (from 6:00 a.m. to 9:00 p.m.). · Oversee intake and application of interventions: supplements, diagnostics, medical devices, creams, sleep, food, exercise, etc. · Use health-tracking apps and devices for consistent daily logging. 2. Device, Supplement, and Kit Management · Learn to operate all wellness and diagnostic devices (training provided). · Maintain inventory and ensure stock levels of all health-related supplies, including supplements and diagnostic kits. · Prepare and manage travel kits for both domestic and international trips. 3. Scientific Team Coordination & Data Reporting · Accurately log intervention data, device readings, and personal observations daily. · Communicate clearly with the Scientific Team in both English and Japanese, reporting outcomes and supporting ongoing programme adjustments. · Participate in adjusting protocols when needed due to feedback or environmental changes. 4. Logistics & Travel Support · Travel regularly with the Principal, ensuring health protocol is implemented seamlessly across locations. · Anticipate needs and proactively manage health logistics, particularly during travel or schedule changes. · Coordinate appointments and interactions with healthcare professionals and household staff. --- Required Qualifications & Experience · Fluency in both Japanese and English (written and spoken) is a must. · Background in nursing, health sciences, caregiving, or a medically related field. · Experience in high-net-worth private service or VIP-level personal assistance is preferred. · Highly confident with technology and health tracking apps. · Strong logistical, record-keeping, and communication skills. · Physically present and available for the entire day — this is an on-site, immersive role. · Proactive, highly organised, and able to maintain structure in a rapidly evolving environment. --- Ideal Candidate Traits · Strong character, confident in managing high expectations and schedules. · Naturally detail-oriented and obsessively organised. · Deep interest in science, health optimisation, and preventative care. · Willing and able to continuously self-educate on wellness technologies and protocols. · Comfortable operating in both scientific and luxury-service environments. --- Role Details · Location: Karuizawa-based, with weekend presence in Tokyo and occasional international travel. · Accommodation provided at all required locations. · Bilingualism (Japanese/English) is essential. · Full-time, on-the-ground availability required; this is not a remote or part-time position. Show more Show less
