PA / ADMIN Assistant

As a successful candidate for the position, your role will primarily involve providing secretarial support at The House of MG, its managed properties, as well as Mangalbag. You will collaborate with the Executive Assistant, Principal, and Admin Manager at Shreyas Foundation to ensure seamless coordination of similar tasks there. Key Responsibilities: - Perform secretarial duties to conserve the executives' time, including reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications. - Maintain the executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. - Welcome guests and customers warmly, whether in person or on the telephone, and respond to or direct inquiries as necessary. - Assign work to clerical staff, follow up on results, file and retrieve documents and reference materials, and record, transcribe, and distribute minutes of meetings while ensuring timely follow-up on action items. - Monitor, screen, respond to, and distribute incoming communications, and liaise with internal staff at all levels for effective coordination. - Coordinate project-based work, supervise, coach, and train lower-level staff, and streamline and report discrepancies in Key Results Areas (KRA) and Key Performance Indicators (KPIs) of Heads of Departments (HODs) to ensure alignment in tasks. - Handle incoming mail and other materials, maintain filing systems of records, licenses, accounts, and legal files, coordinate information flow internally and externally, and manage office supplies and equipment. - Create and adhere to a strict Admin budget with monthly reporting on variances. Qualification Required: - Proficient computer skills and in-depth knowledge of relevant software such as the MS Office Suite. - Understanding of standard office administrative practices and procedures. - A Bachelor's degree is considered an advantage. In addition to the responsibilities outlined above, the job also involves various administrative tasks to ensure the smooth functioning of the office environment. As a successful candidate for the position, your role will primarily involve providing secretarial support at The House of MG, its managed properties, as well as Mangalbag. You will collaborate with the Executive Assistant, Principal, and Admin Manager at Shreyas Foundation to ensure seamless coordination of similar tasks there. Key Responsibilities: - Perform secretarial duties to conserve the executives' time, including reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications. - Maintain the executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. - Welcome guests and customers warmly, whether in person or on the telephone, and respond to or direct inquiries as necessary. - Assign work to clerical staff, follow up on results, file and retrieve documents and reference materials, and record, transcribe, and distribute minutes of meetings while ensuring timely follow-up on action items. - Monitor, screen, respond to, and distribute incoming communications, and liaise with internal staff at all levels for effective coordination. - Coordinate project-based work, supervise, coach, and train lower-level staff, and streamline and report discrepancies in Key Results Areas (KRA) and Key Performance Indicators (KPIs) of Heads of Departments (HODs) to ensure alignment in tasks. - Handle incoming mail and other materials, maintain filing systems of records, licenses, accounts, and legal files, coordinate information flow internally and externally, and manage office supplies and equipment. - Create and adhere to a strict Admin budget with monthly reporting on variances. Qualification Required: - Proficient computer skills and in-depth knowledge of relevant software such as the MS Office Suite. - Understanding of standard office administrative practices and procedures. - A Bachelor's degree is considered an advantage. In addition to the responsibilities outlined above, the job also involves various administrative tasks to ensure the smooth functioning of the office environment.