2.0 - 6.0 years

0 Lacs

ahmedabad, gujarat

On-site

Your responsibilities will include overseeing The House of MG, its managed properties, and Mangalbag, in addition to collaborating with the Exec Assistant, Principal, and Admin Manager at Shreyas Foundation to ensure seamless coordination of similar tasks. As a Secretary, you will play a crucial role in managing the executive's time efficiently. This will involve tasks such as reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications. You will be responsible for maintaining the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. Additionally, you will be the first point of contact for welcoming guests and customers, both in person and over the telephone, and addressing their inquiries promptly. Assigning work to clerical staff, following up on project results, filing and retrieving documents, recording and distributing meeting minutes, and monitoring incoming communications are all part of your daily tasks. You will also liaise with internal staff at all levels, coordinate project-based work, supervise and train lower-level staff, and ensure the alignment of Key Result Areas (KRA) and Key Performance Indicators (KPIs) for Heads of Departments (HODs) by reporting and resolving discrepancies promptly. In terms of administrative work, you will handle incoming mail and other materials, maintain filing systems for records, licenses, accounts, and legal files, coordinate the flow of information internally and externally, and manage office supplies and equipment. Proficiency in computer skills, including the MS Office Suite, knowledge of office administrative practices, and procedures, and a Bachelor's degree would be advantageous for this role. Additionally, maintaining a strict administrative budget with monthly reporting on variances is required. Overall, the role of a Secretary requires meticulous attention to detail, excellent organizational skills, and the ability to multitask effectively to support the smooth operation of the office and ensure efficient coordination of tasks across various departments.,

Posted 1 week ago

Apply

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.