Operations Executive

Job Summary:

The Operations Executive will be responsible for overseeing order processing, inventory management, logistics, and vendor coordination while ensuring compliance with company policies and regulations. Proficiency in

Key Responsibilities:

1. Order Processing & Coordination:

• Process customer orders accurately and ensure timely dispatch.

• Coordinate with the sales and warehouse teams to ensure smooth order fulfillment.

• Monitor and track shipments, ensuring on-time deliveries.

2. Inventory & Stock Management:

• Maintain accurate inventory records and conduct periodic stock audits.

• Coordinate with suppliers to manage procurement and replenishment.

• Monitor stock levels, expiry dates, and batch tracking for compliance.

3. Logistics & Distribution:

• Plan and coordinate product deliveries with transport partners.

• Ensure compliance with cold chain logistics (if applicable).

• Resolve logistical challenges to avoid delays and disruptions.

4. Vendor & Supplier Coordination:

• Liaise with manufacturers, suppliers, and vendors to ensure uninterrupted supply.

• Negotiate with third-party logistics providers to optimize cost and efficiency.

5. Compliance & Documentation:

• Ensure adherence to medical regulations, quality standards, and legal requirements.

• Maintain records related to invoices, purchase orders, and shipping documents.

• Assist in audits and inspections as per company policies.

6. Process Improvement & Reporting:

• Identify bottlenecks in the supply chain and suggest improvements.

• Generate daily/weekly reports on operations, inventory, and deliveries.

• Work on cost optimization initiatives to improve operational efficiency.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

• 2+years of experience in operations, logistics, or supply chain management.

• Proficiency in Tally

  for inventory and financial record-keeping.

• Strong analytical, problem-solving, and organizational skills.

• Ability to manage multiple tasks and prioritize effectively.

• Excellent communication and negotiation skills.

Preferred Skills:

• Experience in the medical or pharmaceutical industry is a plus.

• Knowledge of ERP systems and inventory management tools.

• Understanding of compliance requirements for medical product distribution