Operations Executive

ROLE OVERVIEW We are looking for a highly organized and tech-savvy Operations Executive to support business operations, scheduling, HR coordination, vendor management, and financial reporting. This role is essential for ensuring back-office excellence, calendar discipline, and seamless execution across departments. Advanced Excel proficiency and 1 to 2 years of relevant work experience are a must. KEY RESPONSIBILITIES 1. Calendar & Meeting Coordination Manage daily calendars for the CEO and leadership team. Schedule meetings, send invites, set up Zoom/Google Meet links, and ensure timely follow-ups. 2. Liaison & Coordination Serve as the point of contact between internal departments and external vendors/partners. Track deliverables and ensure efficient communication flow across all stakeholders. 3. Administrative & Logistics Support Handle air/train bookings, hotel reservations, courier management, and office purchases. Coordinate venue logistics and guest arrangements for events and meetings. 4. HR & Documentation Support Assist in sourcing candidates, scheduling interviews, and maintaining recruitment trackers. Draft and issue offer letters, manage joining/exit documentation, and employee records. 5. Finance & Compliance Liaison Coordinate with the Accounts and Finance team for accurate and timely calculation/reporting of TDS and GST. Maintain a well-organized system of invoices, payments, and tax-related records. 6. MIS & Reporting Use Advanced Excel to manage trackers, dashboards, reports, and weekly summaries. Maintain operational and financial logs, HR trackers, and compliance sheets with high accuracy. REQUIRED SKILLS Advanced Excel proficiency (Pivot Tables, VLOOKUP, data formatting, MIS reporting, etc.) Mandatory Strong command of MS Office (Word, PowerPoint) Excellent communication in English (spoken and written) Exceptional organizational and follow-up skills Basic understanding of taxation, TDS, GST (preferred) • High attention to detail and ability to multitask under deadlines