Operation Coordinator

About us:

A top Architectural firm located in Bangalore.Known for its unique Architectural Designs of Residential Villas, & Bungalows.In and around Bangalore, we provide complete Architecture Design, Interior Design, and Construction services.We offer tailored Architectural Design Solutions and Turnkey Construction Services to meet the specific needs of each client.

Address:27, 1st Floor, 17th C Cross Rd, opp. Sri Sai pushpanjali kalyana mantapa, KR Layout, 5th Block, J. P. Nagar, Bengaluru, Karnataka 560078

Job Description - Office Manager

Role: Office Manager

Languages : English

Location: Bangalore

Experience: 1–2 years

Education: BBA / MBA

Industry: Construction / Architecture / Design

Salary :As per industry standards

Job Overview:

The Office Manager – Operations & Coordination ensures smooth functioning of all departments by managing communication, documentation, performance tracking, and cross-team coordination.

This role acts as a bridge between management and teams, ensuring efficiency, clarity, and timely delivery of tasks.

Key ResponsibilitiesA. Cross-Department Coordination

• Coordinate with Operations, Sales, Marketing, Accounts, Admin, and HR teams.
• Ensure all teams are aligned with deadlines and daily deliverables.
• Follow up on pending tasks and escalate when required.
• Maintain weekly/monthly coordination trackers.

B. Documentation & Reporting

• Record and circulate Minutes of Meetings (MOM).
• Track follow-up actions and ensure closure within timelines.
• Prepare weekly performance dashboards for management review.
• Maintain documentation related to operations, communication, and decisions.

C. Performance Management Support

• Track KRAs/KPIs for each department.
• Collect and compile performance data.
• Follow up on performance improvement plans.
• Support managers in reviewing deliverables and timelines.

D. Office & Operations Support

• Ensure smooth day-to-day functioning of all departments.
• Support management in planning, scheduling, and coordination.
• Help in system/process implementation (SOPs, checklists, trackers).
• Ensure adherence to company policies and operational standards.

E. Bridge Between Management & Teams

• Facilitate communication to avoid gaps or misunderstandings.
• Communicate management expectations clearly to teams.
• Bring team concerns, delays, and challenges to management proactively.

Key Skills RequiredTechnical Skills

• Strong in MS Excel & Google Sheets
• Good documentation (MOMs), reporting & tracking
• Basic understanding of business operations
• Comfortable working with SOPs and trackers

Soft Skills

• Excellent communication skills
• Ownership mindset
• People coordination and follow-up skills
• Organized, structured and detail-oriented
• Ability to handle multiple departments

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person