Operation Coordinator

· Daily Project Monitoring:

• Collect daily progress updates from the site (work completed, material status, manpower, etc.).

• Coordinate regularly with the site in-charge or engineers regarding ongoing activities.

· Purchase & Material Coordination:

• Gather material requirements from the site and coordinate with the purchase team.

• Follow up with vendors for quotations, purchase orders, delivery status, and payments.

· Client Communication:

• Maintain strong communication with clients through calls, emails, or meetings.

• Share project updates and respond promptly to client queries.

· Documentation & Filing:

• Properly arrange and maintain all project files, letters, drawings, reports, and work orders.

• Keep both hard and soft copies organized and updated.

· Email & Letter Drafting:

• Prepare official letters, emails, inspection calls, Delivery Instructions (DI), and Project Delivery Reports (PDR).

• Maintain professional and effective communication with vendors and clients.

· Tender & BOQ Handling:

• Review tender documents, BOQs, technical details, and assist the management team during submissions.

• Ensure timely preparation and submission of all required tender documents.

· Coordination Between Teams:

• Maintain smooth coordination between the site, purchase, accounts, and management teams.

• Ensure proper information flow for timely project completion.

· Reporting & Follow-Up:

• Prepare and submit daily or weekly progress reports to management.

• Follow up on pending works, material dispatches, and deliveries.

· Support in Billing & Payment:

• Verify measurement sheets, DIs, and inspection reports for vendor billing.

• Assist in client billing documentation and submission.

· General Office Management:

• Supervise routine office activities and ensure proper record maintenance.

• Keep all project documents updated and error-free.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person