Office Receptionist

Job Title

Location

Job Type

Reports to

Job Summary

We are seeking a friendly, organized, and professional Office Receptionist to manage our front desk and provide administrative support. The ideal candidate will be the first point of contact for visitors and clients, handling incoming calls, directing inquiries, and maintaining a welcoming and efficient front office environment. Additionally, the Office Receptionist will be responsible for managing housekeeping duties and overseeing office inventory to ensure a smooth and productive workplace.

Key Responsibilities

• Greet and welcome visitors in a warm and professional manner
• Answer and direct incoming phone calls promptly and courteously
• Maintain the reception area and keep it neat and presentable
• Schedule appointments and manage meeting room bookings
• Receive, sort, and distribute daily mail and deliveries
• Assist with basic administrative tasks such as filing, data entry, and photocopying
• Coordinate with internal departments as needed
• Maintain visitor logs and issue badges when necessary
• Handle incoming emails and route them appropriately
• Monitor office supplies and order when necessary
• Manage office inventory, including tracking and replenishing supplies
• Oversee housekeeping tasks to ensure a clean and organized office environment
• Ensure the office is stocked with necessary items like toiletries, kitchen supplies, and office stationery

Qualifications

• High school diploma or equivalent; additional certification in Office Management is a plus
• Proven experience as a receptionist or in a similar administrative role
• Proficient in MS Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional appearance and demeanor

Preferred Attributes

• Familiarity with office equipment (e.g., printers, copiers, phone systems)
• Friendly, positive attitude and a team player
• Discretion and confidentiality