OFFICE MANAGER

Key Responsibilities:

Office Operations & Facilities Management

• Oversee the day-to-day operations of the office, ensuring cleanliness, organization, and a professional appearance at all times.
• Manage office supply inventory, order new stock and manage vendor relationships for prompt delivery and service.
• Liaise with building management, cleaning services, and other external vendors to coordinate repairs, maintenance, and ensure all services are delivered as contracted.
• Manage office budget for supplies, facilities, and maintenance, process invoices, and track office-related expenses.
• Develop, implement, and maintain effective office policies and procedures to ensure efficiency and compliance.

Administrative & Team Support

• Act as the primary point of contact for all internal and external communication, including greeting visitors and managing incoming calls and mail.
• Provide high-level administrative support to senior management as needed, including scheduling meetings, managing calendars, and making occasional travel arrangements.
• Assist the HR department with new employee onboarding.
• Plan, organize, and manage internal events, meetings, and team-building activities.
• Maintain organized and confidential office filing systems and employee records.

Health, Safety, and Security

• Ensure the office is in compliance with all company health and safety policies.
• Manage office security protocols, including access control and visitor logs.

Required Skills & Qualifications:

• Proven experience (e.g.,3+years) working as an Office Manager, Executive Assistant, or in a similar administrative leadership role.
• Exceptional organizational and time management skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Strong verbal and written communication skills with a professional demeanor.
• Proactive, resourceful, and problem-solving mindset.
• Ability to handle confidential information with discretion.
• Bachelor’s degree or MBA

Job Type: Full-time

Work Location: In person