Office Executive

Job Description

Job Description for Office Executive specifically focused on departmental work in the Vivekananda Global University, Jaipur : Job Title: Office Executive– Departmental Support Location: Vivekananda Global University, Jaipur Reports To: Department Head / Dean Type: Full-Time About Vivekananda Global University (VGU), Jaipur Vivekananda Global University (VGU), Jaipur, is a NAAC A+ accredited private university, located in the heart of Rajasthan’s capital. Home to nearly 10,000 domestic and international students and supported by a team of over 500 distinguished faculty members, VGU is committed to delivering holistic, industry-aligned education. Since its inception in 2012, the University has stood as a beacon of academic excellence, fostering intellectual growth, ethical values, and a sense of social responsibility Job Summary We are looking for a meticulous and efficient Office Executive to support departmental operations at Vivekananda Global University. This role involves entering, updating, and managing academic, administrative, and student-related data accurately within departmental databases and records. The ideal candidate will play a critical role in maintaining smooth documentation workflows and supporting faculty and administrative staff with timely data processing. Key Responsibilities Input and update student records, attendance logs, course registrations, exam schedules, and internal reports. Maintain electronic and physical files for departmental documents, correspondence, and reports. Assist with the preparation of departmental data for audits, accreditations, and academic reviews. Coordinate with academic and administrative staff to collect and verify data. Retrieve data for academic reporting, NAAC/NBA/Departmental Visits documentation, and internal reviews as needed. Perform general clerical duties, including printing, scanning, filing, and document dispatch. Ensure the confidentiality and accuracy of sensitive academic and personal data. Follow university policies on data security and documentation standards. Prepare departmental minutes and circulate with all the concerns under the supervision of the reporting head. Any other tasks assigned by the HoD/Dean. Required Skills & Qualifications Strong typing skills with a high degree of accuracy. Good working knowledge of MS Office (especially Excel), Google Workspace, and database entry tools. Ability to manage large volumes of data with attention to detail. Strong organizational and record-keeping skills. Ability to work collaboratively with faculty, staff, and administration. Bachelor’s degree (preferably in Computer Science, IT, or a related field). Prior experience in a university/educational environment is preferred. Good verbal and written communication. Familiarity with university ERP systems (desirable but not mandatory). Equal Opportunity Statement Vivekananda Global University is an equal opportunity employer and encourages applications from individuals of all backgrounds. We are committed to promoting a diverse and inclusive work environment. Interested candidates may share their resume with a cover letter mentioning current emoluments and notice period details 📧 at: careers@vgu.ac.in