Office Executive

Role Summary:

The Office Executive is responsible for ensuring the smooth day-to-day operations of the office by managing administrative tasks, coordinating internal communication, maintaining documentation, and providing support to various departments. This role requires excellent organizational, communication, and multitasking skills to maintain efficiency and professionalism in office operations.

Key Responsibilities:1. Office Administration

• Manage day-to-day administrative and operational activities.
• Maintain office supplies inventory and ensure timely procurement.
• Coordinate with vendors, service providers, and maintenance teams.
• Ensure proper upkeep of office infrastructure, cleanliness, and safety compliance.

2. Documentation & Record Management

• Maintain employee records, attendance registers, and leave data.
• Handle filing systems (both digital and physical) for easy retrieval of information.
• Assist in preparing reports, letters, and internal communication.
• Ensure confidentiality of company documents and employee data.

3. Coordination & Communication

• Act as a point of contact between management, staff, and external stakeholders.
• Support HR and Accounts departments with administrative coordination.
• Schedule meetings, prepare agendas, and handle correspondence.
• Handle visitor management, reception duties, and client coordination when needed.

4. Operational & Logistical Support

• Manage courier, dispatch, and travel arrangements for employees.
• Support in event coordination, training sessions, and internal meetings.
• Ensure proper functioning of IT and communication systems by liaising with support teams.

5. Compliance & Reporting

• Assist in maintaining office compliance records (fire safety, statutory documents, etc.).
• Support audit and documentation requirements when requested.
• Prepare daily/weekly office operation reports for management review.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and time management.
• Professional attitude, discretion, and interpersonal skills.

Educational Qualification & Experience:

• Bachelor’s Degree in Business Administration, Commerce, or any related field.
• 1–3 years of experience in administrative, office coordination, or executive support roles.
• Fresh graduates with strong communication and organizational skills may also apply.

Job Type: Full-time

Pay: ₹13,956.36 - ₹40,671.29 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person