Office Executive

Key responsibilities

• Communication and coordination:
• Greet clients and visitors and direct them to the appropriate personnel.
• Answer and direct phone calls, take messages, and manage incoming and outgoing mail.
• Handle emails and other correspondence.
• Administrative support:
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Organize and maintain files, records, and databases.
• Create and update documents, spreadsheets, and reports.
• Assist with tasks for other departments, such as HR or finance.
• Preparing purchase orders and coordinating with vendors as needed.
• Maintaining statutory and compliance records.
• Office management:
• Monitor and manage office supplies and equipment.
• Ensure the office is clean, organized, and presentable.
• Manage office expenses and maintain financial records.
• Special projects:
• Help plan and coordinate company events, meetings, and celebrations.
• Perform data entry and manage information systems.

Qualifications

• High school diploma or equivalent is typically required; a Bachelor's degree is a plus.
• Proficiency in Microsoft Office Suite and other office software.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Experience in an administrative or similar role is preferred.
• Ability to handle confidential information with discretion.
• Should hold MC and LMV driving license.

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Ability to commute/relocate:

• Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have any exposure towards Public Relations or works related Public Offices (Govt Offices)?
• Do you have prior experience in drafting correspondence letters and E-mails?
• Do you have experience in finding vendors, collecting quotations and preparing analysis reports?

Education:

• Bachelor's (Preferred)

Experience:

• Office management: 1 year (Preferred)

Language:

• English (Preferred)
• Malayalam (Preferred)

License/Certification:

• Driving Licence (Required)

Work Location: In person