879 Office Coordination Jobs - Page 3

Roles and Responsibilities Manage day-to-day office operations, ensuring smooth functioning of the organization. Handle courier management, including receiving, sorting, and delivering mail and packages. Coordinate with team members to ensure timely completion of tasks and projects. Maintain accurate records and files, both physical and digital. Perform general office management duties such as stationery management and travel bookings.

Providing a welcoming and professional first impression to all visitors, clients, and employees. Managing incoming calls, directing them to the appropriate person or department, taking messages, and handling basic inquiries.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager Department Kotak Mahindra Bank Retails Assets Reporting Relationship Reporting to Location Collections Manager Position Grade M1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

: Job TitlePersonal AssistantLocationMumbai, India Corporate TitleNCT Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). What well offer you 100% reimbursement under child care assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Accident and Term life Insurance Your Key Responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners / leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your Skills and Experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors How well support you

Hiring for back office executive Good typing skills required 12th pass Fresher can apply International process Night shift will be there No charges To schedule your direct interview WhatsApp your CV and position Hr 88266 73317 Required Candidate profile Good typing skills Perks and benefits Good international exposure

The Office Support Executive ensures smooth daily operations by managing administrative tasks, organizing records, and coordinating with vendors for office supplies and services. They assist in tracking expenses, processing reimbursements, and maintaining financial records. The role includes front desk management, greeting visitors, handling calls, and maintaining a clean and organized workspace. Additionally, they support event coordination and assist HR with documentation, attendance tracking, and onboarding processes. Data entry and reporting tasks are also part of their responsibilities, ensuring accuracy and efficiency in business operations. Their contributions help maintain an organized and productive work environment.

Resolve querries received through online platforms or email communications Handling customer questions & inquiries Preparing and sending quotes and proposals. Managing the sales process through specific company software Prepares reports by collecting, analyzing, and summarizing information. Understand all the systems & processes to drive day to day business effectively.

Resolve querries received through online platforms or email communications Handling customer questions & inquiries Preparing and sending quotes and proposals. Managing the sales process through specific company software Prepares reports by collecting, analyzing, and summarizing information. Understand all the systems & processes to drive day to day business effectively.? Key Account Management and building & sustaining relationships with large customers. Develop plans for New business opportunities, market penetration/reach in respective region to improve the market share. Provide information on competitors through market intelligence and suggest strategies. Customer identification, Generating & Converting the lead in sales. Preparation of monthly, weekly and daily progress reports Developing channel to drive sales of focus products Traveling to potential and existing customers within an assigned sales area to present company offerings and build brand awareness. Utilizing outbound telephone calls, email communications, and face-to-face meetings with customers to close sales. To achieve sales & collection targets.

About the Role Were looking for an enthusiastic and proactive Executive Assistant to support a small group of senior leaders across the business, including the Technology and Change Delivery Leader, the Operations Director, the IT Director, Head of Product Management and Head of Delivery. This role will play a vital part in helping the business run smoothly behind the scenessupporting our leadership with outstanding organisational skills, a friendly attitude, and a keen eye for detail.This will be a hybrid role and expected to assist leaders across UK and India location. Youll be responsible for managing busy diaries, scheduling meetings, coordinating meeting rooms, travel arrangements, arranging lunches and events, and making sure everything runs like clockwork. Youll also be asked to take minutes during formal meetings, liaise with the Facilities team for any requests or queries, and help ensure our executives stay on top of their regular reporting commitments.As a regulated business, were required to produce monthly reports and metrics. Youll play a key part in compiling and chasing these upkeeping everything and everyone on track. Youll also work closely with other Executive Assistants and Reception staff. Key Responsibilities: Provide day-to-day support to multiple senior leaders across Technology, Operations, and IT. Manage complex diaries and schedule meetings, ensuring time is well planned and efficiently used, including meetings, appointments, travel arrangements, and events Organise and coordinate meeting rooms, video calls, and equipment needs. Take clear and concise minutes during formal meetings and follow up on action points. Arrange catering and logistics for key events, including quarterly planning sessions and social events. Prepare internal and external correspondence, reports, presentations, and other documents as requested Handle confidential information with discretion and maintain professional communication on behalf of the leaders Manage expenses, reimbursements, and budgets for the Leaders Collaborate with Reception and Facilities teams to resolve issues and support on-site activities. Manage reminders and assist in the compilation of monthly reports and regulatory metrics. Act as a point of contact for internal and external stakeholders interacting with the executives. Assist with ad hoc admin tasks and requestsbeing ready to jump in where needed. Build strong working relationships with other Executive Assistants to ensure seamless support across the business. Build subject matter expertise within the team to provide consultancy within the business. Identify and implement best practice improvements within the Product Team Support the embedding and continuous review of the Change Management process within the organisation. Assist leaders across UK and India location Core Responsibility Areas: Managing Workday transactions for WHRS AccountID creation, termination, job changes, reconcile SAP and Workday reports, reconciliation analysis report out, collaborate with Alight onshore team, tool issue management with stakeholders, 100% SLA adherence Handling colleague queries and escalations for operations processes. Provide a timely resolution to colleague / business. Analyze the problem area and work with the relevant stakeholders to mitigate the same. Managing check-in calls. Facilitating sessions for new joiners. Publishing weekly / monthly dashboards. Meet Domain specific SLA. Review the policies from time to time and update any changes accordingly. Should have a strategic approach towards the respective domain and focus on cost optimization and innovation to enhance colleague experience. Facilitate quarterly audits for the respective domain to ensure compliance. Maintain and present data for internal / external audits. Required Competencies: Excellent verbal and written business communication with the ability to articulate per the audience. Solid consulting, coaching and influencing skills with the ability to address the needs of a dynamic business environment. Ability to objectively present and meaningfully challenge views to enhance effectiveness and drive innovation Ability to empathize, analyze, prioritize and execute actionable in time-sensitive situations and giving utmost focus on colleague experience. Ability to think and innovate by removing NVAs and focus on automation of existing processes. Proficient in handling sensitive colleague data. Education and Experience: Graduate / Postgraduate in any discipline (HR preferred) HR operations experience and knowledge Mandatory Skills: L&P Policy Acquisition & Servicing. Experience3-5 Years.

We are looking for a Front Desk Executive (Female) to manage our reception area and provide excellent administrative support. Required Candidate profile The ideal candidate will have a friendly and professional demeanor, strong communication skills, the ability to multitask effectively. Only Female Candidates

St. Peters International School is looking for Receptionist & Counsellor to join our dynamic team and embark on a rewarding career journey Manage front desk operations and greet visitors Handle calls, appointments, and inquiries Provide counseling to students or clients as required Maintain confidentiality and accurate records

Shrimad Rajchandra Mission Dharampur is looking for Admin Manager to join our dynamic team and embark on a rewarding career journey The Administrative Manager will be responsible for overseeing the daily administrative operations of the company, managing the administrative staff, and ensuring the smooth functioning of the office This position requires strong leadership, communication, and organizational skills, as well as the ability to work independently and as part of a team Key Responsibilities:Oversee the daily operations of the administrative department Manage and supervise administrative staff, providing guidance, training, and support as needed Ensure that office policies and procedures are implemented and followed Develop and implement strategies for improving office efficiency and productivity Manage the office budget and ensure that expenses are within budgetary guidelines Ensure compliance with all relevant regulations, laws, and standards Manage relationships with vendors, suppliers, and other external partners Handle complex administrative tasks and special projects as assigned by management Requirements:Experience in an administrative management role Excellent leadership, communication, and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team Proficient in Microsoft Office (Word, Excel, PowerPoint) Attention to detail and accuracy Ability to handle confidential information with discretion

We are looking for intelligent graduates who have excellent communication skills and phone etiquette. Handle reception work and other administrative works in office Read more : Floatsys | Career Health insurance Annual bonus

We seek a detail-oriented Back Office Executive to support sales and marketing tasks like data entry, order processing, email handling, and report generation. Strong Excel, communication, and coordination skills required. Required Candidate profile Tally, Excel, Communication

Roles and Responsibilities Manage front office operations, ensuring a smooth flow of guests and visitors. Handle guest queries, concerns, and feedback in a professional manner. Coordinate with other departments to resolve issues promptly. Maintain accurate records of events, appointments, and meetings. Provide administrative support as needed. Desired Candidate Profile 1-6 years of experience in administration work or related field (front office management). Strong skills in calendar management, event management, receptionist activities, travel management. Excellent communication skills for effective guest handling. Ability to multitask and prioritize tasks efficiently.

Key Responsibilities: Maintain overall office cleanliness, including desks, pantry. Serve tea, coffee, and water to staff and visitors. Assist in facility and admin-related tasks as required. Perform filing and basic office organization. Take care of the office pantry and manage inventory of items/stationery. Act as store incharge keeping items stocked and organized. Deliver and collect documents or parcels from customers, banks, etc. Handle any outside work assigned by management. Must be able to ride a two-wheeler for document delivery and errands. Other Miscellaneous work Requirements: Prior experience in office assistance or housekeeping role will be an added advantage. Ability to ride a two-wheeler (with valid driving license). Basic understanding of office etiquette and hygiene. Honest, punctual, and well-mannered. Should be trustworthy and hardworking. Knowledge of local routes is a plus. Knowledge of Kannada, English, Hindi & any other Languages will be an added advantage.

As an Admin Executive, the selected candidate will be responsible for overseeing the reception and various office administrative operations within the organization. This role demands a strategic and hands-on approach to managing office requirements, logistics, housekeeping, visitor management & some secretarial work. Educational Background & Experience: Bachelors degree in Commerce or Business Administration or a related field preferred. Experience of 1 year or more in office administration or a similar role is preferred. Freshers from a relevant background are also welcome to apply. Role & Responsibilities: Manage reception including calls, attending guests, visitor entries, maintaining registers & records. Manage office supplies inventory and place orders as necessary. Coordinate activities & operations to ensure efficiency & compliance with company policies. Set protocols & supervise Housekeeping to maintain premises in perfect condition. Support HR with recruitment processes, including scheduling interviews & onboarding new hires. Support stores, procurement & sales team to coordinate & manage logistics. Organize and schedule meetings, appointments, and travel arrangements for senior executives. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Handle & manage requests and queries from senior managers. Skills & Personal Attributes: Strong interpersonal and communication skills. Excellent organizational and time management abilities. Proficiency in Verbal & Written Communication and Microsoft Office Suite. Attention to detail and strong organizational skills. Ability to handle confidential information with discretion. Problem-solving and conflict resolution skills. High level of integrity and professionalism. Empathetic and approachable demeanor. Strong work ethic and commitment to continuous improvement. Working Conditions: The selected candidate will typically work from our Mumbai office within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.

Job Title: Front Office Executive (Female) Location: GLA University, Mathura Department: Establishment Section Objective: To provide professional and courteous front office support and ensure the smooth operation of the university's reception, serving as the first point of contact for students, visitors, and employees. Job Description: The Front Office Executive is responsible for managing front desk operations, greeting and guiding guests, handling communications and inquiries, and supporting administrative functions to maintain the universitys welcoming and organized environment. Key Roles and Responsibilities: 1. Reception & Visitor Management Greet and welcome visitors with warmth and professionalism. Maintain accurate visitor records using the visitor management register/system. Issue visitor passes and ensures identification protocols are strictly followed. Notify relevant departments/persons promptly upon a visitor's arrival. 2. Communication Handling Manage and screen incoming phone calls, emails, and messages. Redirect calls to appropriate departments or personnel efficiently. Provide accurate information about university departments, programs, and contact points. 3. Administrative Support Receive and distribute incoming mail and courier packages. Schedule appointments and manage calendars when required. Support HR/Admin with clerical duties like data entry, filing, photocopying, etc. 4. Campus Navigation Guide students, staff, and visitors regarding campus blocks, departments, and facilities. Keep brochures, maps, and event information available and updated at the reception. 5. Professional Representation Maintain a tidy, welcoming, and well-organized front desk area. Present a professional appearance and polite demeanor at all times. Act as a brand ambassador of the university at the reception. 6. Event Support Assist in managing front desk operations during university events, conferences, and VIP visits. Coordinate with security and event teams for smooth visitor handling. 7. Record Management Maintain a daily log of inquiries, visitor feedback, and issues. Report any unusual incidents or observations to the Sr. Administrative Officer. Standard Protocols: Always maintain a courteous, positive, and helpful attitude. Uphold confidentiality of internal records and personal details of students/staff. Stay updated with organizational changes, contact lists, and university policies. Log and escalate visitor feedback or issues for timely resolution. Qualification & Experience: Graduate in any discipline (preferred: Administration, Hospitality, Communication). Minimum 1 to 5 years of experience in front office or administrative support roles. Experience in an academic or institutional setup will be an added advantage. Key Skills: Strong verbal and written communication (in Hindi and English). Excellent interpersonal and customer service skills. Proficiency in MS Office, email handling, and office equipment usage. Ability to multitask and remain calm under pressure. High standards of personal presentation and etiquette. Please share your resume at dharamveersingh.ranawat@gla.ac.in

Job Summary: As a Planning Executive in an advertising agency, you will play a key role in understanding client objectives and consumer behavior to craft strategic communication plans. You will work closely with the client servicing, creative, and media teams to ensure campaigns are well-informed, targeted, and effective. Key Responsibilities: Collaborate with clients and internal teams to understand business goals, brand positioning, and campaign requirements. Conduct market research, consumer insights, and competitor analysis to support strategic decisions. Develop strategic briefs for the creative and media teams, outlining key messages, target audience, and campaign objectives. Assist in media planning and selection of appropriate channels (OOH, digital, print, radio, etc.) for maximum campaign impact. Monitor ongoing campaigns, track performance metrics, and recommend optimizations. Maintain planning documentation, timelines, and campaign reports. Participate in brainstorming sessions and contribute innovative ideas to strengthen campaign strategy. Coordinate with vendors, research partners, and media houses as needed.

Exp: 3 to 10 years Location: Makarba, Ahmedabad. Key Responsibilities: Oversee day-to-day office administration and ensure a well-organized work environment Monitor and restock office supplies (e.g., stationery, tissues, pantry items) as needed Manage petty cash, maintain expense records, and handle basic cash management tasks Maintain and track office assets, including both IT and non-IT items (e.g., laptops, furniture, printers) Coordinate with vendors and service providers for office maintenance and supplies Provide first-level support for hardware/software issues faced by staff Ensure regular upkeep of CCTV systems and biometric attendance devices Assist with system configuration and troubleshooting on a basic level Network maintenance (internet, router, access point issues) will be considered an added advantage Skills & Requirements: 3+ years of experience in office administration, with exposure to basic IT support Strong organizational and communication skills Basic knowledge of IT systems, Microsoft tools, and device troubleshooting Ability to manage cash, maintain records, and coordinate with multiple departments Experience with CCTV/biometric systems and asset tracking is preferred

Feliz Envio Industries Pvt. Ltd. seeks a female Sales Coordinator in Navi Mumbai. Must coordinate orders, manage sales data, handle client queries, and support the team. 3 to 5 yrs experience, MS Office skills, and good communication required. Provident fund Annual bonus

An Administration Executive is responsible for handling administrative tasks, supporting HR and finance teams, managing documentation, vendor coordination, and maintaining a productive work environment. Required Candidate profile Manage inventory of office supplies and equipment procurement. Maintain records, documentation, and file management (digital & physical).