Office Assistant

Job Summary

We are looking for a detail-oriented and proactive Office Assistant to support the Sales Department with day-to-day administrative and coordination activities. The role involves handling documentation, customer communication, order processing, and supporting the sales team to ensure smooth operations.

Key Responsibilities

• Assist the sales team with daily administrative tasks
• Prepare and maintain sales documents such as quotations, invoices, POs, and delivery challans
• Coordinate with customers for order confirmation, follow-ups, and basic queries
• Maintain sales records, customer databases, and MIS reports
• Coordinate with accounts, logistics, and warehouse teams for order execution
• Handle incoming and outgoing emails, calls, and WhatsApp communication
• Schedule meetings and maintain sales calendars
• Support sales reporting, target tracking, and performance data
• Maintain proper filing (physical & digital) of sales documents

Required Skills & Qualifications

• Graduate in any discipline (Commerce preferred)
• 1–3 years of experience in sales coordination or office administration
• Basic knowledge of sales processes and documentation
• Proficiency in MS Office (Excel, Word, Email)
• Good communication skills (verbal & written)
• Ability to multitask and work under pressure
• Attention to detail and strong organizational skills

Preferred Skills (Added Advantage)

• Experience with CRM or ERP systems
• Knowledge of GST invoices and basic accounts coordination
• Prior experience in FMCG / Distribution / B2B sales support

Key Competencies

• Team player with a positive attitude
• Time management and follow-up skills
• Customer-focused approach
• Confidentiality and professionalism

Salary & Benefits

• Salary: As per industry standards
• Incentives / Performance-based bonuses (if applicable)
• PF / ESIC (as applicable)
• Growth opportunities within the sales team

Job Type: Full-time

Pay: ₹8,252.23 - ₹24,654.75 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person