Office Assistant

Company:

Experience:

Salary:

Work Time:

About Us:

Office Assistant cum Front Office Executive

Role Overview:

Office Assistant cum Front Office Executive

Key Responsibilities:

Front Office & Reception Duties:

• Greet and assist visitors, clients, and guests in a professional and friendly manner.
• Answer phone calls, redirect inquiries, and take messages where necessary.
• Manage the front office, ensuring it is clean, organized, and welcoming at all times.
• Handle email correspondence and respond to general inquiries.

Administrative Support:

• Provide general administrative support, including handling office correspondence, filing, and documentation.
• Organize and maintain office supplies, including placing orders for new inventory as needed.
• Assist in scheduling meetings and coordinating travel arrangements for team members.
• Ensure timely and accurate data entry into the companys systems and filing cabinets.

Document Management:

• Maintain records and documents related to office administration, client communications, and meetings.
• Assist in preparing presentations, reports, and other materials required for internal and client meetings.

Coordination and Liaison:

• Coordinate with internal teams (Peppermint Communications & INTICEDE) to facilitate smooth office operations.
• Act as a liaison between clients, vendors, and staff to ensure seamless communication.
• Assist with events, exhibitions, and conferences by managing logistics, preparing materials, and coordinating on-site activities.

Miscellaneous Tasks:

• Handle incoming and outgoing courier and postal services.
• Provide basic support to senior staff for tasks as needed.
• Assist with occasional company events or trade show preparations.

Key Skills & Qualifications:

• Experience:

  Minimum 1-2 years of experience in front office or office administration roles.

• Education:

  High school diploma; Bachelor's degree in any discipline preferred.

• Technical Skills:

  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Communication Skills:

  Strong verbal and written communication skills.

• Organizational Skills:

  Excellent multitasking abilities and attention to detail.

• Personal Attributes:

• Professional and friendly demeanor with a strong focus on customer service.
• Ability to handle confidential information with discretion.
• Proactive and self-motivated with a strong sense of responsibility.