Office Assistant female

Job Profile – Office Assistant cum Process Coordinator

Location: Nagpur Office – Modura Furniture
Department: CEO Office Support & FMS Tracking
Reporting To: CEO / Executive Assistant

Females Preferred

Freshers can apply

Role Objective

To provide administrative and process coordination support to the CEO’s office and ensure smooth tracking, reporting, and follow-up of FMS (Factory Management System) and office-related tasks. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently using MS Office and Excel.

Key Responsibilities

• Office & CEO Support
• Assist in managing CEO office tasks, schedules, reminders, and follow-ups.
• Maintain confidential records, reports, and documentation.
• Draft letters, emails, and presentations as per instructions.
• FMS Tracking & Coordination
• Track daily updates from the Factory Management System (FMS).
• Prepare summaries and MIS reports for the CEO and management team.
• Ensure timely follow-ups with departments for pending actions.
• Process Coordination
• Act as a communication link between CEO’s office, departments, and external stakeholders.
• Support workflow coordination for approvals, documents, and reports.
• Maintain checklists and trackers to monitor task progress.
• Documentation & Reporting
• Prepare Excel-based reports, dashboards, and trackers.
• Compile and organize data for management review.
• Assist in preparing presentations and analysis reports.
• Administrative Support
• Manage office supplies, filing systems, and documentation.
• Handle incoming calls, correspondence, and visitors politely.
• Support in event/meeting arrangements.

Key Skills Required

• MS Office Suite (Word, Excel, PowerPoint, Outlook) – Basic to Intermediate.
• Excel Skills – Data entry, formatting, formulas (SUM, IF, VLOOKUP preferred), charts.
• Good written and verbal communication in English, Hindi & Marathi.
• Ability to handle confidential information responsibly.
• Strong organizational and coordination skills.
• Time management and multitasking ability.

Qualification & Experience

• Graduate in any stream (Commerce/Arts/Management preferred).
• 0–3 years of experience in office administration or coordination roles.
• Freshers with strong MS Office skills and eagerness to learn may also be considered.

Personal Attributes

• Disciplined, punctual, and detail-oriented.
• Positive attitude with a learning mindset.
• Ability to work independently and under guidance.
• Team player with good interpersonal skills.

Growth Path

• Office Assistant cum Process Coordinator → Executive Assistant → Process Analyst / Admin Officer

Job Types: Full-time, Permanent, Fresher

Pay: ₹8,258.07 - ₹24,827.35 per month

Language:

• Hindi (Required)
• English (Required)

Work Location: In person