Office Administrator

About the Role:

We are looking for a highly organized, intelligent, and proactive Admin Executive to support day-to-day operations at our Chandigarh office. This is not a basic clerical role — the ideal candidate must take initiative, remember instructions, handle tasks independently, and coordinate confidently with accountants, landlords, clients, vendors, and internal staff.

If you are someone who can think ahead, communicate clearly, and keep the office running efficiently, we want to hear from you.

Key Responsibilities:

Office & Operational Administration:

• Manage daily office operations and ensure smooth functioning of all admin-related tasks
• Coordinate with accountant for GST filings, invoices, vendor payments, and basic bookkeeping
• Handle vendor management, utility bills, office supply purchases, and petty cash tracking
• Liaise with building landlords, service providers, and contractors when needed
• Maintain office records (digital and physical) in an organized manner

Executive Support & Coordination:

• Assist the director with scheduling, calendar management, and meeting follow-ups
• Handle phone calls, emails, bookings, and errands with discretion and efficiency
• Track pending tasks and ensure all assigned work is followed through with updates
• Support HR-related coordination (employee onboarding, attendance, payroll follow-up)
• Maintain confidentiality and act as a reliable gatekeeper for the executive

People & Client Coordination:

• Communicate professionally with clients, partners, and external stakeholders
• Help resolve client and staff issues tactfully and escalate only when required
• Coordinate internal staff tasks and hold others accountable for assigned work
• Handle basic correspondence, document formatting, and filing in coordination with other departments

Requirements:

• Minimum 3–6 years of relevant experience in admin, office coordination, or personal assistance
• Excellent verbal and written communication skills in English and Hindi
• Smart, quick learner with strong memory and task-tracking ability
• Strong coordination and follow-up skills across people, platforms, and tasks
• Proficiency in MS Office, Google Workspace, Excel, and PDF tools
• Understanding of basic accounting, invoicing, or GST coordination is a plus
• Professional demeanor and a high sense of accountability
• Two-wheeler license and own vehicle preferred for local errands (if required)

What We’re Looking For:

• Someone who does not need daily reminders — you track your own work
• A proactive problem-solver, not just a task follower
• Comfortable handling external people (clients, landlords, vendors) on your own
• Reliable and discreet — especially when handling sensitive information
• Willing to grow with the company and take full ownership of the admin domain

How to Apply:

Email your resume with subject line “Admin Executive – Chandigarh” to hiring@imygrate.com.

Only shortlisted candidates will be contacted for interviews.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Paid time off

Work Location: In person